Allocating Licenses
- Permanently ties individual computers/users (depending on license type) to a particular license, preventing consumption from other licenses for the same application(s)
- Is managed manually, staying in place until you remove it again
- Can include devices that cannot be inventoried in license consumption calculations, causing them to be counted even though they are missing from inventory.
To allocate license entitlements:
Name | Details |
---|---|
Allocated |
The number of license entitlements allocated to computers or end-users. Those with allocations have top priority consuming from this license, and cannot consume from any other. Allocations may also be set (per license) to always count as consumption (regardless of inventory). For each inventory device, you can also modify the behavior of allocations. The Allocated value is editable in the Consumption tab of the license properties. Furthermore, the type of allocation can be adjusted on the Licenses tab of the inventory device properties. Not available for SAP Named User licenses. |
Category |
The category chosen for this license. Categories represent how licenses
are classified within your enterprise. For example, if you
would like to group licenses for different types of software
(such as word processing, drawing tools, or business
systems), you could define a category called
Software Types and sub-categories
for each type of software. You could then assign each
license to one of these categories.
Tip: You can
create categories through .
|
Compliance status |
Whether or not the current
use of software under this license complies with the
license terms and conditions. Values may be:
|
Consumed |
The number of license entitlements
(or points) consumed across the enterprise.
Tip: Access rights on an operator's role may restrict the
values that the operator is entitled to see. An
unrestricted view provides the total consumption that
should be balanced by purchases.
Note: Special
provisions apply to these license types:
|
Corporate unit, Cost center, or Location |
The name of the related enterprise group. May be linked to the license on the Ownership tab of the license properties. |
Duration |
The time-based nature of the license, whether it is a Perpetual, Subscription, or Time limited license. Editable in the Identification tab of the license properties. |
Edition |
The edition property of the license, which may or may not be the same as the edition of the licensed application. Editable in the Identification tab of the license properties. |
Expiry date |
For subscription (or other time-limited) licenses, this is the date when the current license expires. You should aim to renew the subscription before this date. |
Has maintenance |
Displays No when there is no current maintenance recorded for this license; or Yes when there is at least one purchase of maintenance for which today falls between the Effective date and the Expiry date (inclusive) on the purchase. When this is Yes, the Maintenance field shows the corresponding number of entitlements that are currently covered by maintenance. |
License type |
The kind of license, which determines what properties are available for the license, and how compliance is calculated for the license. For details of an individual license type, please see the appropriate entry in the glossary. Editable in the License type field in the Identification tab of the license properties. |
Maintenance |
The total number of license entitlements currently covered by maintenance (or support, or Software Assurance), as shown in maintenance-related purchases linked to the license and taking account of their effective date ranges. The total is not directly
editable in license properties (although the total can be
split across licenses). The value is summed from maintenance
purchases linked to the license, and is displayed in the
Compliance tab as
Maintenance from purchases. To increase the total coverage, link additional current
maintenance purchase records to the license.
Tip: Maintenance purchases can also be split across multiple
licenses, for example by editing the
Maintenance column in the
Purchases tab of the license properties.
Maintenance can be included
in purchases of the following types linked to the
license:
|
Manager |
The delegate who has responsibility for the license. Editable in the Ownership tab of the license properties. |
Name |
The license name may be:
The Name value is editable in the Identification tab of the license properties. |
Override unit price (currency) |
The unit price for a single entitlement under this license. This value has been set to override prices on all related purchase records. This may be set to the current single purchase price. Editable in the Purchases tab of the license properties. |
Product (primary) |
The basic name of the application, excluding the publisher and references to versions or editions. This field displays the value Multiple products for multi-product licenses that have multiple primary products. See Multi-Product License. Product values are not directly editable in the license properties, but are taken from the latest version of the application linked to the license (visible in the Identification section of the General tab of the application properties). In license properties the product is listed in the Applications tab. For multi-product licenses, linked products are listed in the Use rights & rules tab. |
Publisher |
The name of the publisher of this software, responsible for its development and distribution. For application records that you create manually, Publisher is editable in the General tab of the application properties. For applications supplied through the Application Recognition Library, the Publisher field is not editable. |
Purchased |
The total number of license entitlements recorded for this license. This is the sum of the Entitlements from purchases and Extra entitlements values stored in the properties of the license. This is the number of licenses your enterprise is entitled to consume. Not directly editable. The value
changes as you:
|
Raw consumption |
The consumption from this license before taking account of any savings gained from product use rights that may cover some installations without consuming additional entitlements. For most license types, this is shown on the Compliance tab as Raw installations. Not editable. |
Serial number |
Any serial number associated with this license. Editable in the Identification tab of the license properties. |
Shortfall/Availability |
Displays the result of Entitlements from purchases plus Extra entitlements minus Consumed fields shown in license properties. The result is positive when you have surplus entitlements (according to the last license consumption calculation), and negative when you are under-purchased. For points-based licenses (such as Core Points or Processor Points licenses), the value is the number of points, rather than entitlements. Not editable. Visible at the Available Entitlements field on the Compliance tab of the license properties. |
Subject to true-up |
A value of Yes means this license cannot be displayed as "at risk", and that at the end of the true-up period, you must make purchases to retroactively cover any over-consumption. Most licenses display No. Editable in the Subject to
true-up field in
the Identification tab of the license
properties.
Note: For SaaS User licenses covering
Salesforce, this field should show a value of
Yes. However, if the
Subject to
true-up field
in the Identification tab of the
license properties is manually deselected for a
Salesforce license, this field will temporarily display
a value of No until the
next time FlexNet Manager Suite recalculates a
license position, after which this field reverts to
Yes.
|
Used |
The number of installations of
the licensed applications actively being used. Shows a zero
if:
Exceptions:
|
Version |
The version assigned to the license. Depending on settings, this may or may not reflect the version of the first-linked application. The license Version is editable in the Identification tab of the license properties. |
FlexNet Manager Suite (On-Premises)
2020 R2