Logon Evaluation Report

FlexNet Manager Suite 2021 R1.3 (On-Premises)

The Logon Evaluation report identifies users who have been set up in the SAP system, but who never logged on or have not logged on to the system within a specified amount of time.

These users would be fully calculated in a license audit because the actual activities of a user are irrelevant in this context. After having analyzed them accordingly, you can either delete these users or limit their validity so that they are not taken into account during audits.

Difference between Logon Evaluation Report and Last Logon License Rule

The Logon Evaluation report provides functionality that is similar to that of the Last Logon license rule (available in SAP mode in FlexNet Manager Suite). If your goal is to retire users that have not logged on to the system within a specified time period, it is recommended that you use the Last Logon license rule, because the Last Logon license rule will detect users who become inactive at some point in the future, rather than having to manually run the Logon Evaluation report on a regular basis.

For more information on the Last Logon license rule, see “Last Logon” Rule. For more information on retiring users, see Retiring Users.

Evaluation of Multiple Systems

If you are evaluating more than one system, the User Consolidation option consolidates the users across systems, and the selected systems are examined as a whole. When the User Consolidation option is selected, the Logon Evaluation report finds users who have not logged on to any of the selected systems during the specified time frame. When the User Consolidation option is not selected, no consolidation across systems takes place; the selected systems are examined individually and all users are displayed who did not login to the individually selected systems in the specified time frame.

HR Status Information

You can use information from a connected HR system to identify inactive users. If the Check HR Data check box is selected, FlexNet Manager for SAP Applications checks the user's HR status. If the user's HR status is "not active" (it does not equal 3), the user is listed in the report output. To be able to use this feature, the infotype 105 (Communication) must be maintained in the HR primary record.

Direct Mass Change

FlexNet Manager for SAP Applications enables you to make a direct mass change to automatically change the license types of users who have not logged on in a certain amount of time, so that you do not have to reclassify them manually. You can also assign these users a collective Valid To date. You can schedule this report to run as a batch job to ensure that users who do not use the SAP system are always assigned a specific license type—for example 91 for test users—or to change their validity.

List of All Users

This report can also be used to list all users that are on the system. To do so, run the report without entering a time period (leaving the Not Logged On In ... Days field blank). In this case, FlexNet Manager for SAP Applications will not check the users' consumption data.

You can create variants in order to simplify and standardize repeated analyses.

FlexNet Manager Suite (On-Premises)

2021 R1.3