Properties for Applications on Apply Allocations and Exemptions Page

This page displays the following columns for applications (these are displayed under a blue Application grouping in the table header). Some columns are displayed by default whereas others can be displayed through the column chooser (where the column names are also grouped). For displaying columns and other UI options, see the topics under Managing Columns in a Table.

Properties for Applications on Apply Allocations and Exemptions Page

Property

Description

Application name

The application's name, which may be:

• Set by the Application Recognition Library, and not editable (for applications with Source: Flexera)
• Derived from the evidence values for Product, Version, and Edition properties (when generated by IT Asset Management), and editable to suit your corporate standards.

You can edit this on the General tab of the application properties when Local is displayed in the Source column (which means the application was added manually by an operator).

Classification

The type of software, especially as it relates to licensing (freeware, commercial, component, and so on).

Visible on the General tab of the application properties. It is editable only for applications with a Source value of Local.

Discovery date

The date when this installation was discovered through the discovery and inventory process.

Not editable.

Edition

The edition of an application, as specified by the publisher of this application.

Note:Many applications do not specify an edition.

Visible on the General tab of the application properties. It is editable only for applications with a Source value of Local.

Installed

Whether or not the instance of the application is installed on the current device, as shown in imported inventory.

Tip:Permanent allocations appear in this grid whether or not they are supported by installation evidence. These are allocations set to count for consumption, regardless of inventory results.

Licensed

This column indicates whether an installed application is linked to at least one license (either Yes or No is displayed).

Product

The basic name of the application, excluding the publisher and references to versions or editions. This field displays the value Multiple products for multi-product licenses that have multiple primary products. See Multi-Product License.

Visible on the General tab of the application properties. It is editable only for applications with a Source value of Local.

Publisher

The name of the publisher of this software, responsible for its development and distribution.

Visible on the General tab of the application properties. It is editable only for applications with a Source value of Local.

Source

The origin of an application record:

• Flexera—Shown when the application is downloaded in Application Recognition Library (if so, you cannot edit any of the application’s properties, but can link it to additional evidence).
• Local—Shown when an operator in your enterprise created the record for this application.
• Flexera (Extended)—Shown when an operator added additional evidence to the original record from Application Recognition Library.

Status

Indicates your assessment and processing of an application. It can have any of the following values:

• Authorized—Installation of this application is allowed on computers in your enterprise. If the application is also associated with a license, those installations can be reviewed to determine if they comply with the license terms and conditions.
• Deferred—You intend to manage this application in due course, but not now. This status is intended to be a temporary state that you will change later. Since it is an administrative convenience only, installations of these applications still count for license consumption.
• Ignored—Flags this application as irrelevant for software asset management. While you can recover an application from this state at any time, this status, unlike Deferred, is generally applied only to those applications that you do not intend to manage at all (for example, shareware that you permit, but choose not to manage closely).
• Inactive—IT Asset Management assigns this status to applications recorded in the Application Recognition Library, but not yet recognized as installed within your enterprise.
• Unauthorized—Apply this to flag applications that should not be installed on computers in your enterprise. It is best practice to uninstall such applications.
• Unmanaged—A new application identified in your enterprise, but not yet assigned any of the above status values.

Tip:Although you may choose not to manage an ignored application, it may still be licensable. For this reason, an ignored application is not exempted from license consumption calculations. To remove an application from license consumption calculations, either:

• Disconnect the application from all licenses
• In the General tab of properties for the evidence that identifies the application, set Ignored to Yes (first check that this same evidence does not also link to a different application that should still be included in compliance calculations).

Tip:If you do not have the time to process the new records, you can assign the Deferred status to an application, and review it later. This makes it easier to identify any new Unmanaged applications that appear, so that you can manage by exception.

Suite

Displays Yes if this application is a suite (that is, contains child applications), and otherwise No. Remember that a non-suite (has no children) may itself be a member of a suite. For example, Adobe Creative Suite® is a suite, Adobe Photoshop is not, and Photoshop can be a member of Creative Suite.

Editable in the Suite and member section of the Evidence tab in the application properties.

Version

The release number (or release identifier) of an application.

Tip:You can edit this on the General tab of the application properties when Local is displayed in the Source column (which means the application was added manually by an operator).