Asset Properties / Ownership Tab

The Ownership tab displays the following information about an asset.

Tip:For more information about how to add a corporate unit, cost center, or location, see Changing Enterprise Structure. For information about synchronizing assigned users, as well as enterprise groups, in both device and asset properties, see Setting Up Change Management Rules for Assets.

Property

Description

Corporate unit, Cost center, or Location

For details about using search controls to select an enterprise group, see To Use a Fly-Down.

Select an enterprise group, for example, a location, corporate unit, or cost center, the asset belongs to. You can link an asset to at most one of each type of enterprise group.

Assigned

For computer assets, you may choose whether to copy this value from the linked inventory device, or to use this field for a separate purpose.

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Keeping this field synchronized with the assigned user field on the linked inventory device is helpful when you have no special purposes in mind, as it allows you to view the same Assigned user on both the inventory device record and the asset record. To do this, navigate to the Assets tab Inventory tab in the IT Asset Management Settings General page (Administration > IT Asset Management Settings > General), and ensure that the check box Synchronize assigned user in device and asset properties is set (the default). When this check box is set, a manual change to the Assigned value in either the asset properties or the inventory device properties is automatically reflected to the other synchronized value.

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For hardware asset management, you might treat the two assigned user fields differently. For example:

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On the inventory device you can leave the Assigned user unset, so that the Calculated user derived from inventory imports drives compliance calculations. (You may also have special reasons for overriding the inventory with an assignment on the inventory device, such as when a single user has multiple account names used for logging on.)

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On the asset you can record who has ownership responsibility for the asset. (For example, you may wish to update this value using a business adapter.)

To allow this separation, ensure the check box mentioned above is cleared. Then you can set this asset field by finding a user name with the fly-down search (and the inventory record is unaffected).

For non-computer assets, you can manually assign a user’s name in this field.

Determine corporate policy, and configure IT Asset Management settings appropriately. Then you may use the fly-down search to assign a user to this asset (for how-to information, see To Use a Fly-Down).

Tip: When synchronized, changes here in the asset record may affect license compliance calculations by updating the inventory device record (which drives compliance calculations). Because manually entered data may go stale over time, it is best practice not to set this Assigned user (on the asset) for software asset management, except in exceptional circumstances. If you wish to record an Assigned user for the asset, it is better practice to use the next option, so that you do not inadvertently impact compliance calculations.

Tip:License compliance calculations are affected by the Assigned user (if present) only from the inventory device record. When not synchronized, the Assigned user on the asset has no effect on compliance calculations.

Calculated

Not editable.

Copied from the inventory item linked to this asset record, this is the user most often logged on to the device in the last ten inventory collections.

Last logged on

Copied from the inventory item linked to this asset record, this field indicates the user who was reported to be the last one logged on to the device (during the inventory collection process).

This data is read-only.