Inventory Device Properties / Licenses Tab
You can perform the following license-related actions on an inventory device:
Action |
Description |
View associated licenses |
See License Properties. |
Add licenses to an inventory device |
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Deallocate associated licenses |
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Investigate the Results of the latest reconciliation |
You can investigate the results of the latest license reconciliation to see what alternative licenses may have been considered for authorizing the applications installed on this inventory device. To do so, Ctrl+Shift+click Show licenses assessed to open the Application Licenses Assessed for Device deviceName page in a new browser tab, and see Understanding Reconciliation Results. |
For more information about using lists, filters, and other UI options, see the topics under Using Lists in IT Asset Management.
This page displays the following columns (listed alphabetically). Some columns are displayed by default and others can be displayed through the column chooser. To manage columns and other UI options, see the topics under Managing Columns in a Table.
Property |
Description |
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Access mode |
The method that this computer uses to access the application attached to this license. The Access mode value is not editable, and is derived from inventory. |
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Allocation reason |
Description of the reason why a user or device has been allocated to a license. The Allocation reason value can be added and edited in the Consumption tab of a license, and in the Apply Allocation & Exemptions allocate wizard. |
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Allocation type |
You may use the drop-down list in this column to modify the behavior of an allocation, or make a new allocation, for this inventory device. Click the down arrow in the appropriate cell, and choose one of the following values. To deallocate a license from an inventory device, use the Deallocate button. See Deallocate Licenses From an Inventory Device.
Tip:If inventory has previously been collected for an inventory device and is still current in the database, the switch from Awaiting Inventory to Allocated occurs at the next reconciliation. The typical use case for this setting is when preparing data records for new inventory devices that are not yet in service, for which you want to 'reserve' (allocate) licenses ahead of time. In this case, it will likely be the inventory device's first inventory record that causes the switch. |
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Allocation type (continued) |
Tip:In IT Asset Management, you can also use any of the following methods to permanently allocate a license (to an inventory device or user):
This means that allocations allow fine-grained control. For example, you can allocate entitlements from a license to 50 inventory devices using the default allocation type; but from the inventory device properties, set just one sales consultant's laptop to a Permanent allocation, so that it always counts as installed (regardless of inventory). The remaining 49 get the top priority for the license entitlements, and if they report a linked application, they must consume from the allocated license; but they consume only when an inventory result triggers consumption. But the laptop always consumes, even when the sales consultant's travels prevent inventory collection. |
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Device name |
The name of the inventory device. The compliance calculation updates this field with the machine name returned in inventory (matched by several properties, including serial number). Tip:The name displays as Flexera SaaS Manager if this is a dummy device record created for imports from your SaaS Management connector. Editable in the Name field in the General tab of the inventory device properties (for manually-created records). |
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Duration |
The time-based nature of the license, whether it is a Perpetual, Subscription, or Time limited license. Editable in the Identification tab of the license properties. |
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Edition |
The edition property of the license. Commonly this echoes the edition of an application attached to the license, but may be used in other ways in your enterprise. Not editable. |
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Exemption reason |
The reason why the individual computer or user is exempt from consuming an entitlement under this license, even though the application is in use. When this column is blank, application use on this computer, or by this user, can count towards consumption of the license. The Exemption reason may be set on the Consumption tab of the license properties; or it may be based on the setting of the device role which matches an exemption reason identified in the product use rights of the license. |
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Has maintenance |
Displays No when there is no current maintenance recorded for this license; or Yes when there is at least one purchase of maintenance for which today falls between the Effective date and the Expiry date (inclusive) on the purchase. When this is Yes, the Maintenance field shows the corresponding number of entitlements that are currently covered by maintenance. |
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Installed |
Displays Yes if any of the following is true, as shown in the last compliance calculation:
The Installed value is not editable, but is calculated as inventory is processed. |
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License type |
The kind of license, which determines what properties are available for the license, and how compliance is calculated for the license. For details of an individual license type, please see the appropriate entry in Terminology. Editable in the License type field in the Identification tab of the license properties. |
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Maintenance |
The total number of license entitlements currently covered by maintenance (or support, or Software Assurance), as shown in maintenance-related purchases linked to the license and taking account of their effective date ranges. The total is not directly editable in license properties (although the total can be split across licenses). The value is summed from maintenance purchases linked to the license, and is displayed in the Compliance tab as Maintenance from purchases. To increase the total coverage, link additional current maintenance purchase records to the license. Tip:Maintenance purchases can also be split across multiple licenses, for example by editing the Maintenance column in the Purchases tab of the license properties. Maintenance can be included in purchases of the following types linked to the license:
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Name |
The license name may be:
The Name value is editable in the Identification tab of the license properties. |
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Product (primary) |
The basic name of the application, excluding the publisher and references to versions or editions. This field displays the value Multiple products for multi-product licenses that have multiple primary products. See Multi-Product License. Product names are supplied by the Application Recognition Library and are not editable. New product names created within your enterprise are editable in the General tab of the application properties. |
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Publisher |
The name of the publisher of this software, responsible for its development and distribution. For application records that you create manually, Publisher is editable in the General tab of the application properties. For applications supplied through the Application Recognition Library, the Publisher field is not editable. |
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Serial number |
Any serial number associated with this license. Editable in the Identification tab of the license properties. |
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Shortfall/Availability |
Displays the result of Entitlements from purchases plus Extra entitlements minus Consumed fields shown in license properties. The result is positive when you have surplus entitlements (according to the last license consumption calculation), and negative when you are under-purchased. For points-based licenses (such as Core Points or Processor Points licenses), the value is the number of points, rather than entitlements. Not editable. Visible at the Available Entitlements field on the Compliance tab of the license properties. |
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Status |
Whether or not the current use of software under this license complies with the license terms and conditions. Values may be:
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Used |
Displays Yes or No to indicate whether a product license is being used on this inventory device. Tip:This field records 'traditional' software usage – that is, whether the related application was launched or not. As such, it depends entirely on the data returned by the inventory tool. Furthermore, this does not align with Oracle's definition of "used" for an Oracle Database option pack – for further information about use of Oracle options, see Oracle Instance Properties / Options Tab. The discovery and inventory process generates the value of this field. |
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Version |
The version assigned to the license. This may be tracking versions of a linked application, or may an independent value. The license Version is editable in the Identification tab of the license properties. |