Payment Schedule Details by Month Report

The Payment Schedule Details by Month report lists the total budgeted, estimated and actual amounts for payment schedules in a chosen month. This report provides accurate analysis of your contract payments to assist budgeting and financial reporting. Contract managers and purchasing department staff may wish to generate this report on a monthly, quarterly, bi-annual or annual basis, in line with the financial reporting time lines of their corporation.

License managers and asset managers may also wish to generate this report for payment schedules which relate to license or asset maintenance contracts respectively.

Generating the Report

To generate the report, perform the following steps.

To generate a Payment Schedule Details by Month report:

Go to the Payment Schedule Details by Month report (Reporting > Contract Reports > Payment Schedule Details by Month).

Select one or more payment schedule types from the drop-down list labeled Payment schedule types.

Select the reporting period by choosing a month from the drop-down list labeled Month, and a year from the drop-down list labeled Year.

Click Run report.

Reading the Report

The following columns (listed alphabetically) are available in this list. By default, some are available through the column chooser.

Payment Schedule Details by Month Report Properties
Property	Description
Actual/Fixed amount	The amount paid (in the final event). Fixed payment(s) can be recorded when the payment schedule is created. Thereafter, actuals are editable in the Installments tab of the payment schedule properties.
Budgeted amount	The budget projection for this scheduled payment. Set when creating the payment schedule, and then editable in the Installments tab of the payment schedule properties.
Contract name	The name (or brief description) of the contract to which each payment schedule belongs. Editable in the Description field in the General tab of the contract properties.
Contract status	The current standing of this contract. The following options are provided: Active, Archived, Cancelled, Completed, Draft, Expired, and Suspended. Editable in the Status field in the General tab of the contract properties.
Estimated amount	The projected cost of each installment. Specified when the payment schedule is created, and then editable in the Installment tab of the payment schedule properties.
Payment schedule	The name given to this payment schedule at creation (or at last edit). Set in the Create a Payment Schedule page. Editable in the General tab of the payment schedule properties.
Payment schedule type	The kind of payments being scheduled, as determined when the payment schedule was created. Not editable. If you need to change the type of a payment schedule, create a new one of the new type, check that any payments recorded against the old one are copied onto the new one, and then delete the old one.
Quantity	The count used as a multiplier for Unit price (and, where applicable, Software Assurance unit price) values. May represent computers or license entitlements, as the need requires. Set when the payment schedule is created, and then editable in the Installments tab of the payment schedule properties.
Unit price	The per-computer (or per license) contribution to the installment cost. Set when the payment schedule is created, and then editable in the Installments tab of the payment schedule properties.
Vendor name	The main company with which you concluded this contract. The Primary vendor value is editable in the General tab of the contract properties (in the Identification group).