Analyzing IT Asset Management and SaaS Spend

Managing and optimizing spend is a vital responsibility of the IT Asset Management and Financial Operations (FinOps) teams. These teams collaborate to allocate and distribute spend to various departments such as business units, cost centers, and corporate units within an organization. The allocation of spend helps them to understand and make informed decisions about the organization's technology and cloud spend. The FinOps team can also allocate the software spend by various dimensions, such as manager, location, business unit, cost center, and so on. The convergence of IT Asset Management and FinOps teams enables organizations to manage their cloud software and reduce financial waste.

IT Asset Management and Software as a Service (SaaS) spend data is available in Cloud Cost Optimization (CCO) and enables you to analyze the total IT spend for software, hardware, SaaS, and cloud. Using the default dimensions, you can analyze the spend in the cloud dashboards (Dashboards > Cloud) and Tabular View (Cloud > Cost Optimization > Tabular View). You can also use the tag dimensions and rule-based dimensions to create custom dimensions to analyze the spend unique to your cost center and line of business. Your organization can gain a comprehensive view of their overall IT spending, including both on-premises and cloud-related costs.

To analyze the IT Asset Management and SaaS spend data, you can use the following field mappings to understand which Cloud Cost Optimization dimensions, metrics, and resource tags to use within the tabular view and dashboards.

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Dimensions
Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Metrics
Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Resource Tags
Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Dimensions
Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Metrics

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Dimensions

The following table lists the IT Asset Management fields and indicates which fields map to which Cloud Cost Optimization dimensions:

Cloud Cost Optimization Dimension

IT Asset Management Field

Example

Cloud Vendor

N/A

Flexera ITAM

Service

Product

Office

Resource Type

SKU

ms-ea-trueup-year2

Region

Location

Itasca, USA

Category

AssetType

Other

Manufacture Name

Manufacturer or PublisherID

Microsoft

Spend Type

SpendType

Software

Usage Type

Name or ItemDescription

Desktop Office Pro with SA

Resource Group

PurchaseOrderNo

Random text

Flexera Capability

N/A

fnms

Invoice ID

ContractNo

Random text

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Metrics

The following table lists the metrics that you can use to analyze the cost and usage of the IT Asset Management spend in the tabular view and cloud dashboards:

Cloud Cost Optimization Metric

IT Asset Management Field

Cost

TotalPrice

Usage Amount

EffectiveQuantity

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Resource Tags

The following table lists the resource tags that you can use to create custom dimensions. You can also use the tag dimensions and rule-based dimensions to allocate the IT Asset Management spend unique to your cost center and line of business. For more information, see Tag Dimensions and Using Rule-Based Dimensions to Analyze Cost.

Cloud Cost Optimization Resource Tags

IT Asset Management Field

CostCenter

CostCenter

CorporateUnit

CorporateUnit

Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Dimensions

The following table lists the SaaS Management fields and indicates which fields map to which Cloud Cost Optimization dimensions:

Cloud Cost Optimization Dimension

SaaS Management Field

Example

Cloud Vendor

N/A

Flexera SaaS Management

Service

ProductName

Salesforce

Resource Type

SKU

Power_BI_Standard

Category

CategoryGroupName

Analytic Tools

Manufacture Name

VendorName

Microsoft

Spend Type

SpendType

saas

Usage Type

Category

Productivity

Resource Group

LicenseAgreementName

Microsoft Office 365

FlexeraCapability

N/A

fsm

Usage Unit

LicenseTermType

PerUser, PerOrg

Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Metrics

The following table lists the metrics that you can use to analyze the cost and usage of the SaaS Management spend in the tabular view and cloud dashboards:

Cloud Cost Optimization Metric

SaaS Management Field

Cost

LicenseTermPayment

Usage Amount

ItemsAllowed