Analyzing IT Asset Management and SaaS Spend

Managing and optimizing spend is a vital responsibility of the IT Asset Management and Financial Operations (FinOps) teams. These teams collaborate to allocate and distribute spend to various departments such as business units, cost centers, and corporate units within an organization. The allocation of spend helps them to understand and make informed decisions about the organization's technology and cloud spend. The FinOps team can also allocate the software spend by various dimensions, such as manager, location, business unit, cost center, and so on. The convergence of IT Asset Management and FinOps teams enables organizations to manage their cloud software and reduce financial waste.

IT Asset Management and Software as a Service (SaaS) spend data is available in Cloud Cost Optimization and enables you to analyze the total IT spend for software, hardware, SaaS, and cloud. Using the default dimensions, you can analyze the spend in the cloud dashboards (Dashboards > Cloud) and Tabular View (Cloud > Cost Optimization > Tabular View). You can also use the tag dimensions and rule-based dimensions to create custom dimensions to analyze the spend unique to your cost center and line of business. Your organization can gain a comprehensive view of their overall IT spending, including both on-premises and cloud-related costs.

To analyze the IT Asset Management and SaaS spend data, you can use the following field mappings to understand which Cloud Cost Optimization dimensions, metrics, and resource tags to use within the tabular view and dashboards.

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Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Dimensions

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Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Metrics

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Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Resource Tags

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Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Dimensions

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Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Metrics

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Dimensions

The following table lists the IT Asset Management fields and indicates which fields map to which Cloud Cost Optimization dimensions:

Cloud Cost Optimization Dimension	IT Asset Management Field	Example
Cloud Vendor	N/A	Flexera ITAM
Service	Product	Office
Resource Type	SKU	ms-ea-trueup-year2
Region	Location	Itasca, USA
Category	AssetType	Other
Manufacture Name	Manufacturer or PublisherID	Microsoft
Spend Type	SpendType	Software
Usage Type	Name or ItemDescription	Desktop Office Pro with SA
Resource Group	PurchaseOrderNo	Random text
Flexera Capability	N/A	fnms
Invoice ID	ContractNo	Random text

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Metrics

The following table lists the metrics that you can use to analyze the cost and usage of the IT Asset Management spend in the tabular view and cloud dashboards:

Cloud Cost Optimization Metric	IT Asset Management Field
Cost	TotalPrice
Usage Amount	EffectiveQuantity

Mapping Flexera IT Asset Management Fields to Cloud Cost Optimization Resource Tags

The following table lists the resource tags that you can use to create custom dimensions. You can also use the tag dimensions and rule-based dimensions to allocate the IT Asset Management spend unique to your cost center and line of business. For more information, see Tag Dimensions and Using Rule-Based Dimensions to Analyze Cost.

Cloud Cost Optimization Resource Tags	IT Asset Management Field
CostCenter	CostCenter
CorporateUnit	CorporateUnit

Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Dimensions

The following table lists the SaaS Management fields and indicates which fields map to which Cloud Cost Optimization dimensions:

Cloud Cost Optimization Dimension	SaaS Management Field	Example
Cloud Vendor	N/A	Flexera SaaS Management
Service	ProductName	Salesforce
Resource Type	SKU	Power_BI_Standard
Category	CategoryGroupName	Analytic Tools
Manufacture Name	VendorName	Microsoft
Spend Type	SpendType	saas
Usage Type	Category	Productivity
Resource Group	LicenseAgreementName	Microsoft Office 365
FlexeraCapability	N/A	fsm
Usage Unit	LicenseTermType	PerUser, PerOrg

Mapping Flexera SaaS Management Fields to Cloud Cost Optimization Metrics

The following table lists the metrics that you can use to analyze the cost and usage of the SaaS Management spend in the tabular view and cloud dashboards:

Cloud Cost Optimization Metric	SaaS Management Field
Cost	LicenseTermPayment
Usage Amount	ItemsAllowed