Managing Billing Centers

This section describes how to manage Billing Centers:

Viewing Existing Billing Centers
Creating a New Billing Center
Adding Users to a Billing Center
Removing Existing Users from a Billing Center
Managing Billing Center Access
Editing a Billing Center
Deleting a Billing Center
Managing Sub-billing Centers

Viewing Existing Billing Centers

All configured Billing Centers can be seen from the Billing view of Cloud Cost Optimization. From here, users can select an existing Billing Center to review cost data or setup alerts and reports. By default, the current month is shown starting on the 3rd of the month (on the 1st/2nd we show the prior month). You can change the month using the month switcher in the filter bar.

Use the Show menu to hide or show data while in the Billing Centers card view.

Creating a New Billing Center

Users with the appropriate access can create new billing centers by first clicking the New Billing Center button from the Billing Centers home page and following the steps in the wizard. Users can create any number of Billing Centers within each organization. Additionally, you can create Billing Center Hierarchies to allow for additional breakdown of cost information.

To create a new billing center:

1. Go to the Billing Centers page (Cloud > Cost Optimization > Billing Centers).
2. Click New Billing Center.
3. Enter a Billing Center Name and optionally add a Billing Center Description.

Important:Billing Center names cannot include the word “Unallocated” as “Unallocated” is reserved for Cloud Cost Optimization’s default unallocated billing center.

4. To configure Cloud Accounts and Tags for any specific Billing Center, see Allocation Rules.

Note:New Billing Centers can also be created while you Create Allocation Rules.

Managing Billing Center Access

The following table describes Flexera One roles used to manage the billing center. Within the Billing Centers page (Cloud > Cost Optimization > Billing Centers), users with any of the roles listed in the following table will see a dedicated Users tab where they can view all users who have access to the Billing Center, including inherited roles from the organization.

Billing Center Roles

Role

Description

billing_center_admin

Same description as Manage billing centers (see below in this table), except billing_center_admin is scoped to individual billing centers.

billing_center_viewer

Same description as View cloud costs (see below in this table), except is scoped to individual billing centers.

Manage organization

Full access on all billing centers and can grant organizational level billing center roles to users and/or groups.

Manage billing centers

Full access to configure Billing Centers and management of user access to Billing Centers. Full read access except to Bill Adjustments and registration of billing data.

View cloud costs

Full access to user specific dashboards. Read-only access to Cloud billing data, Organization dashboards, recommendations, and reserved instances. Administrators can limit access to specific Billing Centers.

Your access to Billing Centers can be at either the organization level or the individual billing center level, as described below.

Organizational access—You can access billings centers across the organization.
Billing Center access—You can access your assigned billing center and any sub-billing centers of the billing center.

Adding Users to a Billing Center

The Manage billing centers role is required to add users to a billing center.

To add users to a billing center:

1. Go to the Billing Centers page (Cloud > Cost Optimization > Billing Centers).
2. Open a billing center and click the Users tab. Click the Add Users button.
3. Use the type-ahead feature to quickly find and select users and/or groups.
4. Click Save to commit changes.

Removing Existing Users from a Billing Center

The Manage organization and/or the Manage billing centers role is required to complete this task.

To remove existing users from a billing center:

1. Go to the Billing Centers page (Cloud > Cost Optimization > Billing Centers).
2. Open a billing center and click the Users tab.
3. Select the desired users to be removed and click Remove Selected.
4. Confirm the action by clicking Remove.

Note:Inherited roles can only be removed by users with the Manage organization role.

Flexera Automation users will see a new message to indicate that users can have granular permissions on billing centers.

Editing a Billing Center

A Billing Center's name and description can be edited by navigating to the appropriate Billing Center and editing the appropriate field.

To edit a billing center:

1. Go to the Billing Centers page (Cloud > Cost Optimization > Billing Centers).
2. Open a billing center.
3. At the top of the page, use the editable name field to edit the name of the Billing Center and in the field under that, click to add a description of the billing center.

Deleting a Billing Center

To delete a billing center, complete the following steps.

To delete a billing center (for users with the appropriate access:

1. Go to the Billing Centers page (Cloud > Cost Optimization > Billing Centers).
2. At the top-right corner of the Billing Center page, click the Delete button.
3. Users are presented with a confirmation screen before the billing center is deleted. Once a billing center has been deleted, allocated costs that are not picked up by any of the remaining Allocation Rules are reallocated to the Unallocated Billing Center.

Managing Sub-billing Centers

Users with the Manage billing centers role can create sub-billing centers and further allocate costs. For more information, see Billing Center Hierarchies.