Organization SaaS Usage

The bar charts and table on the Organization SaaS Usage page track SaaS license usage and spend by group, either by department or location. For details, see Tracking Organization SaaS Usage.

Accessing Organization SaaS Usage

To access the Organization SaaS Usage page, go to the SaaS menu and select Organization SaaS Usage.

How often is the Organization SaaS Usage data updated?

The Organization SaaS Usage data is updated when Flexera One pulls in new information regarding active/inactive/never active user counts. The new user counts cause this page’s counts to be recalculated. Once the page’s counts are recalculated, the data updates are displayed on the Organization SaaS Usage page. It may take up to 1 hour to recalculate the data.

Important:For Managed Applications that have an integration task error displayed in the Integration tab, you need to re-authenticate the integration to enable the cadence for updating your organization’s Organization SaaS Usage data. For further error details, download the Execution Log in the Integration tab.

Some examples of pulling in new active/inactive/never active user count information include:

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The application’s HR Roster information is updated.

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The application’s Application Roster integration task is executed.

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New usage events are pulled in.

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An application’s activity threshold is modified.

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Licenses are added or modified in the application’s Licenses tab.

Organization SaaS Usage UI Overview

The following tables describe the Organization SaaS Usage bar charts and table columns.

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Organization SaaS Usage Bar Charts

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Organization SaaS Usage Table Columns

Organization SaaS Usage Bar Charts

The following table explains the Organization SaaS Usage bar charts and their information.

Bar Chart

Description

Annual Spend by Group

This bar chart tracks the top 10 highest groups’ annual spend. When you hover over a particular group, the annual spend by group displays.

To obtain the number of Inactive and Never Active users by group:

Go to the All SaaS Users page.

Select the appropriate department or location.

View the Inactive Licenses column, which includes all the inactive and never active users for that group.

Manipulate the chart by hovering over the tools on the right side of each graph: download plot as a png, zoom, pan, box select, zoom in, zoom out, autoscale, and reset axes.

Active Percent by Group

This bar chart tracks the top 10 groups in terms of percent active users. When you hover over a particular group, the percent of Active users displays.

Manipulate the chart by hovering over the tools on the right side of each graph: download plot as a png, zoom, pan, box select, zoom in, zoom out, autoscale, and reset axes.

Organization SaaS Usage Table Columns

The following table explains the Organization SaaS Usage table columns for a department or location.

Column	Description
Group Name	This column is populated by clicking the Department button above the table to list groups by department or location.
Applications	This is the total number of licensed applications.
Active Employees	This is the total number of active employees from your organization’s HR Roster.
Annual Spend	This is the annual license cost for all applications. For applications with licenses that span over an 18-month, two-year, or three-year period, the annual spend is prorated.