Examples for Over-Consumption of License Types

IT Asset Management (Cloud)

The following examples illustrate the effect that the consumption of spare superior licenses can have on your license position.

Example 1: Spare Licenses Available

This example assumes the following:

  • The mySAP Limited Professional (53) license type was defined in the license-type hierarchy as a sub-license type of mySAP Professional (52).
  • Spare superior licenses of type mySAP Professional (52) can be consumed if lower-priority licenses of type mySAP Limited Professional (53) are over-utilized.
  • No license ratio is active. (For more information on license ratios, see Managing SAP License Ratios.)

License Type

Purchased

Used (Current)

Used (Optimal)

Used (Contractual)

License Deficit

mySAP Limited Prof. (53)

5

3

7

5

0

mySAP Professional (52)

15

9

5

7

0

In the previous example, the Used (Optimal) column shows the optimal usage (the number of licenses required after optimization rules have been applied): seven mySAP Limited Professional (53) licenses and five mySAP Professional (52) licenses are required. This optimal usage does not factor in spare licenses of a higher type that could cover licenses that are lower in the license-type hierarchy.

However, according to the Purchased column, only five mySAP Limited Professional (53) licenses have been purchased. As a result, another two licenses of type 53 are required. Because only five licenses of type mySAP Professional (52) are required, and 15 have been purchased, 10 spare licenses are available. Therefore, two licenses of type mySAP Professional (52) can be used to cover the two additional licenses of type mySAP Limited Professional (53).

The Used (Contractual) column shows the best-case licensing scenario that can be achieved within your contractual obligations, with five licenses of type mySAP Limited Professional (53) and seven licenses of type mySAP Professional (52) being used.

The License Deficit column shows that no additional licenses need to be purchased.

Example 2: No Spare Licenses Available

This example assumes the following:

  • The mySAP Limited Professional (53) license type was defined in the license-type hierarchy as a sub-license type of mySAP Professional (52).
  • Spare superior licenses of type mySAP Professional (52) can be consumed if lower-priority licenses of type mySAP Limited Professional (53) are over-utilized.
  • No license ratio is active. (For more information on license ratios, see Managing SAP License Ratios.)

License Type

Purchased

Used (Current)

Used (Optimal)

Used (Contractual)

License Deficit

mySAP Limited Prof. (53)

5

3

8

6

1

mySAP Professional (52)

15

13

13

15

0

Here, the Used (Optimal) column indicates that in the best-case scenario, eight licenses of type mySAP Limited Professional (53) and 13 licenses of type mySAP Professional (52) are required. This optimal usage does not factor in spare licenses of a higher type that could cover licenses that are lower in the license-type hierarchy.

However, only five mySAP Limited Professional (53) licenses have been purchased, which means that another three licenses are required.

But because only 13 mySAP Professional (52) licenses are required, and 15 have been purchased, two spare licenses are available. Licenses of type mySAP Limited Professional (53) are sub-licenses of type mySAP Professional (52); therefore, the two spare licenses of type mySAP Professional (52) can be used to cover two of the three licenses of type mySAP Limited Professional (53) that are required.

This is summed up in the Used (Contractual) column, which shows the optimal license position with spare licenses factored in. In this example, the organization could use six licenses of type mySAP Limited Professional (53), and 15 licenses of type mySAP Professional (52). This column should be viewed in combination with the License Deficit column.

As shown in the License Deficit column, only one additional license of type mySAP Limited Professional (53) is required to stay compliant.

License Type

Purchased

 

License Deficit

  Used (Contractual)

mySAP Limited Prof. (53)

5

+

1

=

6

mySAP Professional (52)

15

+ 0

=

15

IT Asset Management (Cloud)

Current