IT Asset Management (Cloud)
Every enterprise starts with a single currency in IT Asset Management. You can
activate additional currencies that you would like to use. Once a currency has been
active, you can also choose to retire the currency (provided it is not currently
your default enterprise currency). A currency may not be used for transactions dated
while the currency is retired.
You may activate as many currencies as your enterprise needs. Keep in mind that every
active currency will be available for every financial entry field, so consider
keeping the set of active currencies to the minimum set that meets genuine
requirements. Once activated, a currency cannot be deleted or removed from your
enterprise (although it can be retired when necessary).
To activate a currency:
-
Go to the IT Asset Management Settings Defaults page, and select the Currency
Settings tab.
-
Do one of the following:
- If the currency is already present in the list of currencies for your
enterprise (but marked as Retired), click the pencil icon to
edit its Usage setting.
-
If the currency you want as to activate is not already listed,
click Add a currency, and continue with the following steps.
-
From the Currency pull-down, select the new currency to
activate for your enterprise.
Tip: If your desired currency is not available in the pull-down list
of options, please contact your Flexera Support engineer to request that it
be added to the list.
-
Complete the additional information for this currency.
| Field |
Notes |
|---|
| Default exchange rate |
Set a baseline exchange rate for this currency, compared to the
reference currency (displayed after this field). Tip: As this
is to be your enterprise default currency, it is likely that you
will also make this your reference currency for your system default
exchange rate information. In this case, you should specify the
exchange rate value of 1 (that is, 1:1
exchange rate of this reference currency with
itself).
|
| Property
format |
Specify a prefix and suffix to be shown in editable fields
within property sheets and similar places. The system defaults for this
currency are displayed, but you may edit them to your preference. To the
right of the prefix and suffix fields, a sample value is displayed using
the values you edit. |
| List format |
Similarly specify a (possibly different) prefix and suffix for use
when the monetary value appears in reports, lists, and other
non-editable locations where space may be limited. |
For example, you can make the currency appear as
$1,234.56
AUD in editable fields (the prefix and suffix disappear
during editing in those fields), and use a shorter form of
A$1,234.56 in lists and reports.
Tip: You cannot retire a currency at time of creation. If you want to
prevent transactions being entered in this currency for a while, you must
edit the currency and change this property separately.
-
Click Add.
The new details are added to the database, and after a moment the
Currency Settings tab refreshes with the extended
list of currencies including your new addition.
Note: The newly active currency
is also added to every exchange rate set you have previously recorded.
IT Asset Management (Cloud)
Current