Creating a Data Gathering Schedule

IT Asset Management (Cloud)

First create a schedule on your inventory beacon, and then assign it to the appropriate connections and other tasks. The schedules you create using this method can be used for gathering inventory from the databases of other (non-FlexNet) tools, for updating data from Active Directory, and for all other connections configured locally on this inventory beacon, with the exception of rule-based direct gathering of inventory with a FlexNet agent (rules for doing network discovery and gathering inventory data directly are scheduled on the central application server).

To create a data gathering schedule:

1. Run the inventory beacon interface (for example, in the Windows Start menu, search for FlexNet Beacon, right-click it, and select Run as administrator).
   Tip: Remember that you must run the inventory beacon software with administrator privileges.
2. From the Data collection group in the navigation bar, choose Schedules.
3. Click New....
   The Edit Schedule dialog appears.
4. Complete the details:
   1. Make the Schedule name distinct within the first few characters, as you may need to choose this schedule from a list with fairly narrow columns.
   2. Select the radio button for the kind of schedule you want (from every few minutes, through hourly, daily, weekly, or monthly) and set the time the schedule triggers any linked tasks. This is local time on the inventory beacon.
      Tip: The Not scheduled setting is equivalent to turning off any tasks linked to this schedule, since it will never trigger any tasks.
5. Click OK to write the schedule into the list on the Scheduling tab.
   The list of schedules now contains unsaved information, and the Scheduling* entry in the navigation bar displays a trailing asterisk to show you have information that needs saving. You may save now, or you can apply your newly-created schedule to a task (as follows) before saving.
6. From the Data collection group, choose the page for the kind of task you want to schedule (for example, Inventory systems to collect third-party inventory).
7. Select the individual task from the list, and click Schedule....
8. In the Select schedule dialog, choose the appropriate schedule from the set you have already created, and click OK.
9. When you are satisfied with your changes, click Save at the bottom of the panel to store the details.