Vendors Tab

IT Asset Management (Cloud)

The primary signatory to your contract (other than your own enterprise) is recorded in the General tab of these properties. For those contracts that involve multiple parties, you can record them in this tab, as many of them as are required. You may divide them as required by your enterprise processes, with the typical separation being between secondary signatories, and third-party subcontractors who may not be signatories to the contract but are necessary for its fulfillment.

Tip: Every party to the contract must already exist as a vendor record in the system before you can link them to the contract. To create a vendor record, go to the All Vendors page.

Use the fly-down search mechanisms to add vendors as parties to this contract in either list as you prefer (see To Use a Fly-Down).

Each of the lists of vendors, whether as parties to this contract or in the search lists, offers the following details (listed here in alphabetical order). Some columns are displayed by default, and others are in the column choosers of the respective lists. Except as noted below, all these values are editable in the General tab of the vendor properties.

City

City for the vendor's key office.

Country

The country where the relevant office of the vendor is located.

Created by

The account name of the operator who created the vendor record, reflected on the History tab of the vendor properties.

Tip: This column is blank if the vendor record was created automatically (rather than entered manually). Records may be created automatically through processing a purchase order, or when the ARL links discovered evidence to the vendor's application.

Creation date

The date that the record of the vendor was created, reflected on the History tab of the vendor properties.

Email

The email address you use to contact the company.

Estimated contract total

The sum (in your preferred currency) of the Global amount values of all contracts linked to this vendor. This does not take account of any Monthly amount figures recorded for any contracts. This approximation gives you a gauge of the importance of this vendor to your enterprise.

Not directly editable.

Fax

The fax number you recorded for this vendor.

Name

The name you assigned to this vendor.

Number of contracts

The count of all contracts linked to this vendor. This number may help to indicate the value of this vendor to your enterprise.

Not directly editable.

Number of POs

The count of purchase orders linked to this vendor (if your purchase orders include multiple line items with separate purchases on each, the total number of purchases will be higher than this figure). This may give some measure of the importance of this vendor to your enterprise.

Not directly editable.

Phone

The phone number you recorded for this vendor.

Postal code

The post code of the street address where the vendor's office is located.

State/Province

The state or province where the relevant office is located.

Street address

The street address where the vendor's office is located.

Updated by

The account name of the operator who last updated this record (as reflected in its History tab).

Updated date

The date and time when this record was last updated (as reflected in its History tab).

Web

The website you associated with this vendor.