Assets Tab (Payment Schedules)

IT Asset Management (Cloud)

This tab lists the hardware assets (computers) already linked to the payment schedule, and allows you to select other assets from the group already linked to the parent contract for coverage by this payment schedule.

Tip: You can set the payment schedule so that it is automatically attached to all assets and licenses as those are (in future) linked to its parent contract. Note that this only takes affect from the time of saving the Link this payment schedule to all new assets and licenses attached to the contract setting, and does not cover any assets or licenses that were previously linked to the contract. These must still be linked manually to the prior assets and licenses, using this tab (and the licenses tab).

From this tab, you can:

Change the Coverage start date and Coverage end date to adjust the period when the payment schedule applies to the linked asset. By default, the period starts from the date that the asset was linked to the payment schedule, and ends when the payment schedule expires. To change either date, select the asset from the list (using the check box at its left), and click Change coverage period.
Tip: These dates are copied to the link at linking time, and are not automatically updated thereafter. In other words, if you adjust the End date of the payment schedule by adding/subtracting installments, remember to update the Coverage end date of each affected asset (individually).
Remove an asset from coverage by this payment schedule. Select the asset in the list, and click Remove.
Tip: Removing the link between asset and this payment schedule does not affect the link between the same asset and the parent contract.
Find other assets that are already linked to the parent contract to link with this payment schedule. For help in using the fly-down search mechanism, see To Use a Fly-Down.
Tip: This fly-down cannot search all of your asset records. The list of candidates is restricted to those already linked to the contract to which this payment schedule belongs.

The following properties of linked assets may appear in the list of assets, or in the fly-up search for assets. In each case, some may appear as columns by default, and others are available through the respective column choosers. Find them here listed alphabetically.

Column	Notes
Acquisition mode	How your enterprise acquired the asset (purchased, leased, rented, or on loan from another entity). Editable in the Financial tab of the asset properties.
Asset status	Where this asset is within the asset life-cycle. The following options are provided by default (however additional options may be imported using a business adapter): `Disposed` — The asset is no longer held by the enterprise, as it has been sold, given away, thrown out, or destroyed. `In storage` — The asset has been delivered but has not been installed. `Installed` — The asset is in active use (standard operating condition). `Other` — Any other status used by your organization to classify an asset. This value does not affect any automated processing. `Purchased` — The asset has been purchased but not delivered. `Retired` — The asset has been retired from use, but remains within the enterprise. Editable in the General tab of the asset properties.
Asset tag	The company-specific identification code assigned to this asset. Editable in the General tab of the asset properties.
Asset type	The kind of tangible asset, either as a type of inventory device (`Laptop`, `Mobile Device`, `Server`, or `Workstation`), or one of several other types of non-device assets. The Asset type value is editable in the General tab of the asset properties.
Assigned user	Depending on corporate policy, may be the owner of the asset; or may reflect an end-user name assigned to the physical inventory device that is linked to the asset record. Editable in the Assigned field in the Ownership tab of the asset properties.
Category	The category chosen for this asset.
Charges amount (`currency`)	Periodic costs (such as maintenance or rental) incurred for this asset. Depending on the adjacent Charges frequency setting, may instead represent a lump-sum payment. Editable in the Financial tab of the asset properties. Note: It is best practice to choose either to use payment schedules (and their associated contracts), or to record charges directly on the individual asset record; rather than to mix both these methods of recording financial details on a single asset.
Charges frequency	How often the charges for this asset are applied. Editable in the Financial tab of the asset properties.
Corporate unit, Cost center, or Location	The name of the related enterprise group. In the case of assets, these links may trace ownership, charge-back destinations, or other useful relationships.
Coverage end date	The last day for which the benefits accruing from the payment schedule apply to this asset. This date defaults to the end date recorded for the payment schedule when the link was established. Tip: Subsequent changes to the payment schedule (such as adding or removing installments) do not automatically update the Coverage end date. You must keep these dates current manually. In the Assets tab, click Change coverage period. In the editor that appears, type in a new end date, or click the calendar icon to the right of the field and use the date picker to set the end date.
Coverage start date	The first day in which the benefits accruing from the payment schedule apply to this asset. This date defaults to the date that the link between the asset and the payment schedule was established. In the Assets tab, click Change coverage period. In the editor that appears, type in a new start date, or click the calendar icon to the right of the field and use the date picker to set the start date.
Current value (`currency`)	The value most recently assigned to this asset. Editable in the Financial tab of the asset properties.
Delivery date	The date the asset arrived or was first used. Editable in the Financial tab of the asset properties.
Depreciation method	`Straight Line` or `Residual Value`, as the rule for calculating value depreciation over the useful life of the asset. Editable in the Financial tab of the asset properties.
Depreciation period	The time in years over which the asset is straight-line depreciated. Editable in the Financial tab of the asset properties.
Depreciation rate	Annual percentage for residual value depreciation calculations. Editable in the Financial tab of the asset properties.
Disposal date	The date that the asset was disposed of, and left the enterprise. Editable in the General tab of the asset properties (only when the asset Status is `Retired` or `Disposed`).
End of warranty	The date when this asset is out of warranty. Editable in the Financial tab of the asset properties.
Installation date	Date of first use of the asset. Editable in the General tab of the asset properties.
Lease agreement	The title of any lease agreement for this asset. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease buyout (`currency`)	Residual cost of purchasing the asset after the lease is completed. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease end date	The date when the lease agreement is due to expire. This date is the earlier of: The lease End date in the Financial tab of the asset properties (if you are managing lease dates for individual assets) The contract Expiry date in the General tab of the contract properties (if you are managing common lease dates for many assets through a linked lease contract) Edit the lease expiry date in either of these ways: To set a common end date for all assets linked to a single lease contract (or the ultimate lease end date), change the Expiry date in the General tab of the contract properties. To set lease expiry for an individual asset, change the lease End date in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease number	The identifying code for the lease agreement. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease payment (`currency`)	Regular amount paid to lease this asset. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease period	How often lease payments fall due. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease price (`currency`)	Overall cost of the entire leasing agreement for this asset. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease start date	Commencement date of the lease agreement for this asset. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease termination date	A "termination" date is usually used for an early close of the lease, in contrast to the lease end date or expiry date (used when the lease runs its full course as originally agreed). Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Lease termination reason	The reason for the (possibly early) end of the lease agreement. Editable in the Financial tab of the asset properties (when the Acquisition mode is `Leased`).
Linked inventory	The device inventory record that belongs to this asset. An asset is linked to the appropriate inventory record when: The linking of assets is controlled from a business adapter. The asset is created first, and the inventory is collected thereafter. The existing asset is linked to the appropriate incoming inventory record based on matching serial numbers. Note, however, that if there are duplicate serial numbers, either on existing unattached asset records or in the incoming stream of inventory devices, the duplicates cannot be resolved, and in this case the linking of asset with inventory device cannot happen automatically. You will need to intervene manually to resolve the duplicate serial numbers. The asset record is created manually from an existing inventory record from the Inventory Without Assets page. Note: If the inventory record is created before the asset record, IT Asset Management will recommend a link based on the matching serial number, but the linking needs to be done manually. Linked in the General tab of the asset properties, or can be linked from the General tab of the inventory device properties.
Manufacturer	Who built the machine represented as this asset. Editable in the General tab of the asset properties.
Master asset	The parent asset record to which this one is linked. Editable in the General tab of the asset properties.
Model	The manufacturer’s model name or number for this asset. Editable in the General tab of the asset properties.
Name	The name given to identify this asset. Editable in the Name field in the General tab of the asset properties.
Part number	The manufacturer's part number for this device. Editable in the General tab of the asset properties.
Resale price (`currency`)	Price for which your enterprise sold the asset to a third party. Editable in the General tab of the asset properties (only when the asset Status is `Retired` or `Disposed`).
Residual value (`currency`)	Projected value of the (fully-owned) asset at the end of depreciation. Editable in the Financial tab of the asset properties (only when the Acquisition mode is `Purchased`).
Retirement date	The date when this asset was withdrawn from service. Editable in the General tab of the asset properties (only when the asset Status is `Retired` or `Disposed`).
Retirement reason	What happened when the asset was retired. Editable in the General tab of the asset properties (only when asset Status is `Retired` or `Disposed`).
Serial number	The unique identifier for the inventory device linked to this asset record. The manufacturer's serial number (where it exists) of the linked inventory device is automatically copied here whenever the linked inventory device is updated. Editable in the Serial number field in the General tab of the asset properties.
Warranty type	The terms of the guarantee on this asset. Editable in the Financial tab of the asset properties.
Written off value (`currency`)	The final value of the asset cleared from the balance sheet. Editable in the General tab of the asset properties (only when the asset Status is `Retired` or `Disposed`).

IT Asset Management (Cloud)

Current