Installments Tab (Payment Schedules)

IT Asset Management (Cloud)

This tab lists all the payments made, and those still scheduled for the future. The initial values were all recorded when the payment schedule was first created.

Tasks Summarized

The tab also allows you to update the individual installments as required, and you can make minor adjustments to the tail end of the schedule. From this tab, you can complete these tasks:
Task Notes
Edit the installment details Select the installment row (with the check box on the left end) and click Open to open a fly-up to edit money values (including currency and exchange rates), the status, and the internal documentation about a payment.
Tip: The Open button is only active when exactly one installment has been selected.
Add another installment Click Add an installment. (You can only add one at a time, and only to the end of the schedule.) The new installment takes its default values from the one before it (previously last, and now second last), and you can edit the values in the fly-up editing area. The values for End date and No of installments are adjusted automatically.
Delete the last installment Click Delete last installment. (It is not possible to delete any installment other than the final one in the schedule.) Any selection you have made in the list is ignored for deletion. The values for End date and No of installments are adjusted automatically.
Skip or cancel payment for one or more installments
You can use any of these methods:
  • In the Installment status column, click on the appropriate row so that a drop-down list appears. From the options, select Not going to pay.
  • Select an installment (with the check box at its left end) and click Open. The Installment status appears in the editing area, and you can select Not going to pay. This method also lets you record a comment for your audit trail about why this payment is skipped.
  • Select one or more installments from the list, and click Cancel installment. The Installment status of all selected rows is set to Not going to pay.
Record a payment made

For details, see Making a Scheduled Payment.

Fields and columns

The following properties of the payment schedule are displayed either at the top of this tab, or in the list of installments. (Some may be displayed in the list by default, and others may be available in the column chooser.) Find them here in alphabetical order:

Property Notes
Actual/fixed amount (currency)

The amount paid (in the final event).

Not available when the Payment schedule type is EA Other Application or EA Professional Platform.

Otherwise edit the actual amounts paid as required after each payment is made. Recording a payment made is described above in the list of tasks.
Budgeted amount (currency)

The budget projection for this scheduled payment.

Not available when the Payment schedule type is EA Other Application or EA Professional Platform.

Otherwise editable as described above in the list of tasks.
Due date

The date planned for payment of this installment.

Each installment defaults to the date within the payment cycle that was specified when the payment schedule was created. For example, if a payment schedule has a Begin date of 15 March and a monthly payment frequency, the due dates are set at 15 March, 15 April, 15 June, and so on.

For the actual date when each payment was made, see Payment date.

Set up when the payment schedule is created, and then not editable.

End date

The last day of operation for this payment schedule.

Set when the payment schedule is created, and then not editable.
Tip: The End date is adjusted automatically if you later delete the last installment on the payment schedule, or if you add a new installment to the payment schedule.
Estimated amount (currency)

The projected cost of each installment.

Not available when the Payment schedule type is EA Other Application or EA Professional Platform.

Otherwise editable as described above, either in a pop-up editor or directly in the list.
Frequency

How often periodic payments fall due.

Set when the payment schedule is created, and then not editable.

Installment

The name of each installment, created from payment frequency information. Examples include March, 2015, Week 47, 2015, and CY QI 2016 (a reminder that the quarters are numbered for the calendar year rather than an arbitrary fiscal year).

Installment status

Whether the installment is paid (Complete), not yet fully paid (Incomplete ), or skipped (Not going to pay).

Editable in this tab as describe in the list of tasks above.
No of installments

The total number of payments due over the entire life of the payment schedule.

Set when the payment schedule is created, and then not editable.
Tip: The No of installments is adjusted automatically if you later delete the last installment on the payment schedule, or if you add a new installment to the payment schedule.
Obligated to pay

Indicates whether there is a legal or contractual obligation to make each of the scheduled payments.

The default values were determined when the payment schedule was created. You may edit the obligation individually for each payment.
Payment date

The date that the actual payment was made.

Payment term

The timing of each payment (periodically in advance or in arrears; or a prepaid lump sum).

Set when the payment schedule is created, and then not editable.

Quantity

The count used as a multiplier for Unit price (and, where applicable, Software Assurance unit price) values. May represent computers or license entitlements, as the need requires.

Not available when the Metric for the payment schedule is Fixed.

Initially set when the payment schedule was created, and you may edit the value in this tab (as described in the list of tasks above).
SA unit price (currency)

Annual cost of Software Assurance per computer in your next true up.

Set when the payment schedule is created, and then editable in the Installments tab of the payment schedule properties.

Available only when the Payment schedule type is either EA Other Application or EA Professional Platform.

Start date

The beginning of the first period for this payment schedule.

Set when the payment schedule is created, and then not editable.

Unit price (currency)

The per-computer (or per license) contribution to the installment cost.

Not available when the Metric for this payment schedule is Fixed.

IT Asset Management (Cloud)

Current