Ownership Tab

IT Asset Management (Cloud)

In the main, this tab is for tracking administrative information as you choose. None of the values directly affect license reconciliation as such; but the enterprise groups you identify in the Ownership section may influence automated processing of purchases (where you allow automation).

Ownership section

These enterprise groups may be used independently, and in any way you choose. Any relation between the groups is of your own choosing. For example, you could use Location for the place where the purchased software will be used, Corporate unit for the division that issued the purchase order, and Cost center for the group that should be cross-charged for a purchased license.

You may also wish to keep possible group assignments of any purchased license in mind. Automated purchase processing may recommend creation of a new license, or linking to and existing license. In the case where a purchase may be linked to an existing license, and where there are multiple possible licenses that could be used, the process finds the one that has the closest match in related enterprise groups. For the purchase, enterprise groups identified here are used; on the license side, the enterprise groups used for groups assignments are used. If there is no exact match on groups, those in parent-child relationships are also considered.

Location, Corporate unit, Cost center

Use the search mechanism to identify one group of as many of these types as you want to use. Obviously, this means that the enterprise groups must be defined before you can reference them in purchases. For more information about using the Search control, see To Use a Fly-Down.
Tip: To change an existing group shown in one of these fields, first click in the field and the Search control is revealed again.

Purchase order process section

These fields (in alphabetical order) are available for your record-keeping convenience. For tips on using the Search mechanism to locate users, see To Use a Fly-Down. User records can be created through the Enterprise menu, and must exist before you can reference them here.

Control Comments
Authorized by Search for the name of the manager who approved the purchase.
Processed by Identify the person in your procurement department who processed the purchase order that contained this purchase.
Request date Enter the date (or click the calendar icon to use a date picker) when the original request was made for this purchase. For example, if you use purchase requisitions in your enterprise, this may be the date on the purchase requisition.
Request number If there is a purchase request or requisition number associated with this purchase order, enter the number.
Requestor Search for the person who formally requested the item covered by this purchase.

IT Asset Management (Cloud)