Exchange Rates

IT Asset Management (Cloud)

The Exchange Rates tab on the System Defaults page enables operators (with appropriate access rights) to define and maintain currency exchange rates. Each exchange rate describes how to convert a value expressed in one currency to the reference currency. For example, in your latest set of exchange rates, if you define 0.75 exchange rate for the Australian dollar ($AUD) against the US dollar ($USD), and then enter a currency value of $AUD 100, IT Asset Management automatically converts it to $USD 75.

You may enter data using any preferred currency (such as your enterprise default currency, or the operator's personally preferred currency, or the currency of the original transaction). If the operator's preferred currency (for example, euro) is different from the default currency (for example, USD), currency fields display values in the preferred as well as the default currency.

Reports in IT Asset Management display the default currency, regardless of the currency used for data entry.

For all these reasons, IT Asset Management needs defined exchange rates to convert from one currency to another. And since your enterprise may be using multiple currencies, it is convenient to declare exchange rates for all the currencies you use in a single set.

Exchange Rates Set

IT Asset Management uses exchange rate sets to convert values from each currency in use in your enterprise to a reference currency, as at a particular date. A default Standard Rate is activated as soon as you activate your second currency, and you can edit this to meet your corporate requirements. As exchange rates vary, you create additional exchange rate sets for each effective date.

At other places in the web interface where you enter any currency value, you can select both a currency and the exchange rate set to use for the entered value. If you do not select an exchange rate set, IT Asset Management uses the latest exchange rate set.

This Exchange Rates tab displays the details of the latest exchange rate set (as well as a list of up to 89 historical sets). You can click the Show details check box under the Historical exchange rate sets section to view the other exchange rate sets that you have defined.

Note: While very many exchange rate sets can be stored in the compliance database, for practicality only the most recent are available through the web interface. By default, this is the most recent 90 sets of exchange rate data (plus the Standard Rate). You may modify that default number only by request forwarded through your CSM or Support contact.

This page enables you to perform the following actions:

• Create an exchange rate set: You can create any number of exchange rate sets, of which the most recent 90 sets are visible in the web interface. See Creating an Exchange Rate Set
• Modify an exchange rate set: You can click the edit (pencil) icon to modify one of your last 90 exchange rate sets. See Editing an Exchange Rate Set
• Delete an exchange rate set: You can delete one of your last 90 exchange rate sets (but you cannot delete the Standard Rate). See Deleting an Exchange Rate Set.