Licenses at Risk
A license is at risk when it is over-utilized: that is, it appears that you have broken the terms of the legal license agreement — most commonly, by installing more copies than you appear to have purchased licenses for.
To display over-utilized licenses, navigate to License Compliance, and in the Compliance group, choose Licenses at Risk.
Name | Details |
---|---|
Allocated |
The number of license entitlements allocated to computers or end-users. Those with allocations have top priority consuming from this license, and cannot consume from any other. Allocations may also be set (per license) to always count as consumption (regardless of inventory). For each inventory device, you can also modify the behavior of allocations. The Allocated value is editable in the Consumption tab of the license properties. Furthermore, the type of allocation can be adjusted on the Licenses tab of the inventory device properties. Not available for SAP Named User licenses. |
Category |
The category chosen for this license. Categories represent how licenses are classified within your enterprise.
For example, if you would like to group licenses for different types of software (such as
word processing, drawing tools, or business systems), you could define a category called
Software Types and sub-categories for each type of software. You
could then assign each license to one of these categories.
Tip: You can create
categories through .
|
Compliance status |
Whether or not the current use of
software under this license complies with the license terms and conditions.
Values may be:
|
Consumed |
The number of license entitlements (or
points) consumed across the enterprise.
Tip: Access
rights on an operator's role may restrict the values that
the operator is entitled to see. An unrestricted view
provides the total consumption that should be balanced by
purchases.
Note: Special provisions apply to these
license types:
|
Corporate unit, Cost center, or Location | The name of the related enterprise group. May be linked to the license on the Ownership tab of the license properties. |
Duration |
The time-based nature of the license, whether it is a Perpetual, Subscription, or Time limited license. Editable in the Identification tab of the license properties. |
Edition |
The edition property of the license, which may or may not be the same as the edition of the licensed application. Editable in the Identification tab of the license properties. |
Expiry date |
For subscription (or other time-limited) licenses, this is the date when the current license expires. You should aim to renew the subscription before this date. |
Has maintenance |
Displays No when there is no current maintenance recorded for this license; or Yes when there is at least one purchase of maintenance for which today falls between the Effective date and the Expiry date (inclusive) on the purchase. When this is Yes, the Maintenance field shows the corresponding number of entitlements that are currently covered by maintenance. |
License type |
The kind of license which determines what properties are available for the license, and how compliance is calculated for the license. For details of an individual license type, please see the appropriate entry in the glossary. Editable in the License type field in the Identification tab of the license properties. |
Maintenance |
The total number of license entitlements currently covered by maintenance (or support, or Software Assurance), as shown in maintenance-related purchases linked to the license and taking account of their effective date ranges. The total is not directly editable in license properties (although the
total can be split across licenses). The value is summed from maintenance purchases
linked to the license, and is displayed in the Compliance tab as Maintenance from purchases. To increase the
total coverage, link additional current maintenance purchase records to the
license.
Tip: Maintenance purchases can also be split across multiple
licenses, for example by editing the Maintenance column
in the Purchases tab
of the license properties.
Maintenance can be included in purchases of the following types
linked to the license:
|
Manager |
The delegate who has responsibility for the license. Editable in the Ownership tab of the license properties. |
Name |
The license name may be:
The Name value is editable in the Identification tab of the license properties. |
Override unit price (currency) |
The unit price for a single entitlement under this license. This value has been set to override prices on all related purchase records. This may be set to the current single purchase price. Editable in the Purchases tab of the license properties. |
Product (primary) |
The basic name of the application, excluding the publisher and references to versions or editions. This field displays the value Multiple products for multi-product licenses that have multiple primary products. See Multi-Product License. Product values are not directly editable in the license properties, but are taken from the latest version of the application linked to the license (visible in the Identification section of the General tab of the application properties). In license properties the product is listed in the Applications tab. For multi-product licenses, linked products are listed in the Use rights & rules tab. |
Publisher |
The name of the publisher of this software, responsible for its development and distribution. For application records that you create manually, Publisher is editable in the General tab of the application properties. For applications supplied through the Application Recognition Library, the Publisher field is not editable. |
Purchased |
The total number of license entitlements owned by the enterprise, as currently recorded for this license. This is the sum of the Entitlements from purchases and Extra entitlements values stored in the properties of the license. This is the number of licenses your enterprise is entitled to consume. Not directly editable. The value changes as you:
|
Raw consumption |
The consumption from this license before taking account of any savings gained from product use rights that may cover some installations without consuming additional entitlements. For most license types, this is shown on the Compliance tab as Raw installations. Not editable. |
Risk reason |
Why the license is thought to be at risk. For many license types, this is simply consumption exceeding purchases; but other license types include more subtle reasons such as processor counts. |
Serial number |
Any serial number associated with this license. Editable in the Identification tab of the license properties. |
Shortfall/Availability |
Displays the result of Entitlements from purchases plus Extra entitlements minus Consumed fields shown in license properties. The result is positive when you have surplus entitlements (according to the last license consumption calculation), and negative when you are under-purchased. For points-based licenses (such as Core Points or Processor Points licenses), the value is the number of points, rather than entitlements. Not editable. Visible at the Available Entitlements field on the Compliance tab of the license properties. |
Status |
The progress of this license from acquisition to decommissioning. Values
(in life-cycle order) are:
Editable in the Identification tab of the license properties. |
Subject to true-up |
A value of Yes means this license cannot be displayed as "at risk", and that at the end of the true-up period, you must make purchases to retroactively cover any over-consumption. Most licenses display No. Editable in the Subject to true-up field in the
Identification tab of the license properties.
Note: For SaaS User
licenses covering Salesforce, this field should show a value of
Yes. However, if the Subject to true-up field in the Identification
tab of the license properties is manually deselected for a Salesforce license, this field
will temporarily display a value of No until the next time
FlexNet Manager Suite recalculates a license position, after which this field reverts
to Yes.
|
Used |
The number of installations of the licensed applications actively being used.
Shows a zero if:
Exceptions:
|
Version |
The version assigned to the license. Depending on settings, this may or may not reflect the version of the first-linked application. The license Version is editable in the Identification tab of the license properties. |
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