Workflow Manager 6.0
Users can be subscribed to receive email notification when any of the following events occur:
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Project Level Events |
Workflow Step Level Events |
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Data Submitted/Rejected Issue Submitted Issue Responded Workflow Status Changed SLA At Risk/Failed |
Workflow Step Initiated Workflow Step Rolled Back Workflow Step Edited Workflow Step Completed |
You can view a list of your current email notification event subscriptions, and you can also choose to unsubscribe from existing events or subscribe to additional events. To do this, click My Notifications in the Actions menu of the administrator Home page.
Two email notification views are provided:
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Page |
Description |
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Lists the email notification event subscriptions that were assigned to you at the project level via role or group or account name.
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Lists the email notification event subscriptions that were assigned to the current user via role or group or account name by overriding a request’s project defaults.
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My Default Project Notifications Page
The My Default Project Notifications page lists the project email notification events that you have been subscribed to on a project's Project Permissions and Notification Settings view—both those assigned indirectly via role and those assigned explicitly by account or group.
The subscriptions listed on the My Default Project Notifications page will be applied to all of the project’s new and existing workflow requests for which email notification event subscriptions are not overridden.
Event Tree
Notification events are grouped by Event. If you expand the Event list, the Source of the subscription and the name of the Project are displayed:
Email Notification Event Tree on the My Default Project Notifications Page
The Source can be either of the following:
| • | Project Root—Email notification event was assigned at the root level of the project and it was inherited by all of its child workflow phases/steps. |
| • | Workflow Step Name—If the name of a workflow step is the source, that means that this email notification event was assigned directly on a workflow phase (and inherited by all of its steps) or directly to one workflow step. |
Note: When each new Project is created, it inherits the email notification settings that are defined on the Email Settings Administration page. See Email Settings Administration Page for more information.
Status Column
A check mark in the status check box indicates that the subscription is in effect. To unsubscribe from that notification event, clear the check box.
To unsubscribe from an email notification event for an individual project, clear the check box in the Status column.
Tip: If the Status column is disabled, contact your System Administrator and ask for permission to modify your notification subscriptions.
My Workflow Notifications Page
The My Workflow Notifications page lists the workflow requests for which you have an email notification event subscription—both those assigned indirectly via role and those assigned explicitly by account or group.
A request’s email notification subscriptions are inherited from those set on its project. However, Administrators can also override these default project settings for a specific workflow request by making selections on that workflow request’s Workflow Request Notifications Override Page.
Filtering This List
To filter this list to display email notification subscriptions for only those workflow requests that you have been assigned to work on, select All Requests with Work Assigned to Me from the list. You can also select a project name from the list to display your email notification subscriptions for all workflow requests for a particular project.
Event Tree
Notification events are grouped by Event. If you expand the Event list, the Source of the subscription and the name of the workflow request are displayed:
Email Notification Event Tree on the My Workflow Notifications Page
The Source can be either of the following:
| • | Application Root—Email notification event was assigned at the root level of the workflow request and it was inherited by all of its child workflow phases/Steps. |
| • | Workflow Step Name—If the name of a workflow step is the Source, that means that this email notification event was assigned directly on a workflow phase (and inherited by all of its steps) or directly to one workflow step. |
Status Column
A check mark in the status check box indicates that the subscription is in effect. To unsubscribe from that notification event, clear the check box.
To unsubscribe from an email notification event for an individual project, clear the check box in the Status column.
Tip: If the Status column is disabled, contact your System Administrator and ask for permission to modify your notification subscriptions.
Workflow Manager 6.0 / AdminStudio Enterprise Server 11.5 Help LibraryJune 29, 2012 |
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