Power BI Client Credentials

Best Practice:Flexera recommends creating the Microsoft 365 Client Credentials integration to view your organization’s Office 365 Client Credentials, Dynamics 365 Client Credentials, Power BI Client Credentials, Project Client Credentials, and Visio Client Credentials license usage data. Any existing Office 365 Client Credentials, Dynamics 365 Client Credentials, Power BI Client Credentials, Project Client Credentials, and Visio Client Credentials integrations in SaaS Management will be superseded by this new Microsoft 365 Client Credentials integration. To deactivate an existing integration, refer to Integrating Microsoft 365 Client Credentials Licenses from SaaS Management to IT Asset Management.

Power BI is a business analytics service provided by Microsoft. It provides interactive visualizations with self-service business intelligence capabilities, where end users can create reports and dashboards by themselves, without having to depend on information technology staff or database administrators.

Important:This Power BI integration requires the authentication method OAuth2 with client credentials.

Information Stored
Minimum Permissions Required
Authentication Method
Credentials Required
Obtaining Client Credentials and Tenant ID
Data Anonymization
Integrating Power BI Client Credentials with SaaS Management
API Endpoints

Information Stored

The following table describes the available integration tasks and stored data.

Available Integration Tasks

Integration Task

Information Stored

Application Roster

User ID (User Principal Name)
Email
First Name
Last Name
Active Date

Application Access

User ID (User Principal Name)
Last Login

Note:The information stored is subject to change as enhancements are made to the product.

Minimum Permissions Required

Minimum API required permissions are based on the Application Permission and User Role .

Application Permission

Application Permission

Permission

Description

Integration Task Name

Directory.Read.All

To read the list of users in your Microsoft account

Application Roster

AuditLog.Read.All

To read the audit log details in your Microsoft account

Application Access

User Role

User Role

Role

Description

Global Administrator

To grant the application permissions, the user must have Global Administrator access. For details, refer to the Microsoft documentation Azure AD Built-In Roles.

Note: To fetch Power BI sign-in events, you must have an Azure AD Premium P1 or Premium P2 license assigned per tenant (for details, refer to Azure Active Directory editions), and you must ensure the Office 365 audit log is turned on (for details, refer to Turn Office 365 audit log search on or off).

Authentication Method

OAuth2 with Client Credentials. For details, refer to Microsoft’s instructions in Microsoft identity platform and OAuth 2.0 client credentials flow.

Credentials Required

Client ID
Client Secret
Tenant ID
License Type

Obtaining Client Credentials and Tenant ID

To obtain client credentials and tenant ID, perform the following steps.

To obtain Client Credentials and Tenant ID:

1. Log in to your Microsoft Azure Portal.
2. In the Search box at the top of the screen, enter App registrations and click App registrations in the search results to select it. The App registrations page opens.
3. Click New Registration. The Register an application page opens.
4. Enter a Name and choose the Accounts in this organizational directory only option.
5. Click Register.
6. On the Overview tab, copy the Application (client) ID and copy the Directory (tenant) ID to a location you can access later. You will need these values in Integrating Power BI Client Credentials with SaaS Management.
7. To generate a Client secret, do the following:
a. Click the Certificates & secrets tab.
b. Under Client secrets, click New client secret. The Add a client secret dialog box opens.
c. In the Description field, enter a name for the new secret.
d. Under Expires, choose an expiration value.
e. Click Add.
f. Under Client secrets, copy the client secret value. You will need this in Integrating Power BI Client Credentials with SaaS Management.
8. Click the API permissions tab and do the following:
a. Click Microsoft Graph. The Request API permissions panel opens.
b. Click Application permissions.

Note:Do not select Delegated permissions. Delegated permissions will not work.

c. In the Select permissions search box, enter AuditLog and then click the arrow to expand AuditLog, and select the AuditLog.Read.All permission check box.
d. In the Select permissions search box, enter Directory and then click the arrow to expand Directory, and select the Directory.Read.All permission check box.
e. Click Update permissions.
9. Once the permissions are added, grant admin consent.
10. Complete Integrating Power BI Client Credentials with SaaS Management.

Data Anonymization

Data anonymization is the processing technique that removes or modifies identifiable information. Once the process is complete, data cannot be associated with a specific user. It helps protect private and sensitive data as well as private activities while maintaining its integrity.

When adding the Power BI Client Credentials application, it is important to make sure that anonymized users are not imported from Power BI Client Credentials into SaaS Management. You will need to access reports that provide information about your organization’s use of applications and services.

The following procedure is important as a prerequisite to ensure that anonymized user data is not imported when integrating Power BI Client Credentials with SaaS Management.

To view reports with anonymized user data:

1. Log in to the Microsoft 365 Portal Admin Center.
2. In the menu, go to Settings > Org settings and click the Services link at the top.
3. Scroll down and click Reports.
4. In the window that is displayed, clear the Display concealed user, group, and site names in all reports box.
5. Proceed to Integrating Power BI Client Credentials with SaaS Management.

Note:Ensure that data anonymization is disabled in your Microsoft account. Otherwise, all activity data will end up in Suspicious SaaS Activities. For more information, see the Microsoft documentation regarding Showing Anonymous User Names. If anonymized user data has been imported after integrating Power BI with SaaS Management, submit a Support Case.

Integrating Power BI Client Credentials with SaaS Management

To integrate Power BI Client Credentials with SaaS Management, perform the following steps.

Note:If you are using both a stand alone Power BI Client Credentials license and an Office 365 enterprise package license, SaaS Management is not able to differentiate user activities between the two licenses due to the Microsoft Graph API limitations. As a result, Office 365 activities display as Suspicious Activities.

To integrate Power BI Client Credentials with SaaS Management:

1. In the Microsoft admin portal, enter your Global Administrator username and password to log in.
2. From your Microsoft account, copy the Client ID, Client Secret, and Tenant ID values.
3. in SaaS Management, add the Power BI Client Credentials application. Refer to Adding an Application.
4. In the Add Application screen for Power BI Client Credentials:
a. Select the Application Roster and Application Access check boxes located under Integration Tasks.
b. Paste the previously copied values for Client ID, Client Secret, and Tenant ID.
c. For License Type, select the appropriate option:
Free is for Power BI.
Paid is for Power BI Pro.

Leave blank if both free and paid licenses are needed.

d. Click Authorize.

Note:All blocked users will be displayed as normal users in SaaS Management.

API Endpoints

Application Roster

https://graph.microsoft.com/v1.0/users

Application Access

https://graph.microsoft.com/v1.0/auditLogs/signIns

Note:Due to the limitations in Microsoft Graph APIs, we are not able to capture Suspicious Activities for the Power BI Client Credentials integration.