Power BI

Best Practice:Flexera recommends creating the Microsoft 365 integration to view your organization’s Office 365, Dynamics 365, Power BI, Project, and Visio license usage data. Any existing Office 365, Dynamics 365, Power BI, Project, and Visio integrations in SaaS Management will be superseded by this new Microsoft 365 integration. To deactivate an existing integration, refer to Integrating Microsoft 365 Licenses from SaaS Management to IT Asset Management.

Power BI is a business analytics service provided by Microsoft. It provides interactive visualizations with self-service business intelligence capabilities, where end users can create reports and dashboards by themselves, without having to depend on information technology staff or database administrators.

Information Stored
Minimum Permissions Required
Authentication Method
Credentials Required
Data Anonymization
Integrating Power BI with SaaS Management
API Endpoints

Information Stored

The following table describes the available integration tasks and stored data.

Available Integration Tasks

Integration Task

Information Stored

Application Roster

User ID (User Principal Name)
Email
First Name
Last Name
Active Date

Application Access

User ID (User Principal Name)
Last Login

Note:The information stored is subject to change as enhancements are made to the product.

Minimum Permissions Required

Minimum API required permissions are based on the Application Permission and User Role .

Application Permission

Application Permission

Permission

Description

Integration Task Name

Directory.Read.All

To read the list of users in your Microsoft account

Application Roster

AuditLog.Read.All

To read the audit log details in your Microsoft account

Application Access

Offline_access

This permission is necessary for the refresh token generation.

 

User Role

User Role

Role

Description

Application Administrator

To grant the application permissions, the user must have Application Administrator access. For details, refer to Microsoft’s description of the Application Administrator.

Note: Note the following:

Once the Authorization is completed and the integration tasks are executed successfully, the user role can be reduced to the Report Reader role.
After Authorizing, changing the password, or revoking the user roles for the user used for authorizing will result in an integration task failure.
To fetch sign-in events, you must have an Azure AD Premium P1 or Premium P2 license assigned per tenant (for details, refer to Azure Active Directory editions), and you must ensure the Office 365 audit log is turned on (for details, refer to Turn Office 365 audit log search on or off).

Authentication Method

OAuth2 with Authorize flow. For details, refer to Microsoft’s instructions in Microsoft identity platform and OAuth 2.0 authorization code flow.

Credentials Required

Username
Password
License Type

Note:Username and Password are required only for authorizing the application permissions. These values are not stored in SaaS Management.

Data Anonymization

Data anonymization is the processing technique that removes or modifies identifiable information. Once the process is complete, data cannot be associated with a specific user. It helps protect private and sensitive data as well as private activities while maintaining its integrity.

When adding the Power BI application, it is important to make sure that anonymized users are not imported from Power BI into SaaS Management. You will need to access reports that provide information about your organization’s use of applications and services.

The following procedure is important as a prerequisite to ensure that anonymized user data is not imported when integrating Power BI with SaaS Management.

To view reports with anonymized user data:

1. Log in to the Microsoft 365 Portal Admin Center.Integrating Power BI with SaaS Management
2. In the menu, go to Settings > Org settings and click the Services link at the top.
3. Scroll down and click Reports.
4. In the window that is displayed, clear the Display concealed user, group, and site names in all reports box.
5. Proceed to Integrating Power BI with SaaS Management.

Note:Ensure that data anonymization is disabled in your Microsoft account. Otherwise, all activity data will end up in Suspicious SaaS Activities. For more information, see the Microsoft documentation regarding Showing Anonymous User Names. If anonymized user data has been imported after integrating Power BI with SaaS Management, submit a Support Case.

Integrating Power BI with SaaS Management

To integrate Power BI with SaaS Management, perform the following steps.

Note:If you are using both a stand alone Power BI license and an Office 365 enterprise package license, SaaS Management is not able to differentiate user activities between the two licenses due to the Microsoft Graph API limitations. As a result, Office 365 activities display as Suspicious Activities.

To integrate Power BI with SaaS Management:

1. In SaaS Management, add the Power BI application. Refer to Adding an Application.
2. For License Type, select the appropriate option:
Free is for Power BI.
Paid is for Power BI Pro.

Leave blank if both free and paid licenses are needed.

3. Click Authorize, which will redirect you to the Microsoft portal.
4. In the Microsoft portal, enter your Application Administrator username and password to log in.
5. In the Microsoft Permissions requested window, click Accept to authorize and provide access to the account for the APIs used in the integration.

Note:All blocked users will be displayed as normal users in SaaS Management.

API Endpoints

Application Roster

https://graph.microsoft.com/v1.0/users

Application Access

https://graph.microsoft.com/v1.0/users/auditLogs/signins