Making License Allocations

IT Asset Management (Cloud)

Allocations make enduring ties between this license and individual inventory devices or users, whether they have been automatically listed here or not. You may also use allocations to include systems that cannot be inventoried. An allocation is an assignment of a license entitlement (which means the right to use the application linked to the license).

The following points should be considered while allocating license entitlements:

• Allocations are managed manually: they stay in place until you remove them. In cases where there may be alternative licenses to choose from, allocations ensure that the inventory devices or users receiving them will consume from this allocated license (and not from any other).
• You can decide whether allocations on this license should always count as consumption, or should function just as simple allotments, with consumption still determined by inventory data.
• If you make an allocation to a VM host, it automatically includes all the virtual machines running on that host server. For more information, refer back to Consumption Tab.

• You cannot manually allocate inventory devices or users to SAP Named User licenses.

Tip: If you make allocations to the same user or inventory device from multiple licenses that cover the same applications, IT Asset Management uses the license with the least number of products linked to the license (for example, a single-product license rather than a multi-product license); and thereafter, the allocation most recently made.

It is important to check the status of the Allocations consume license entitlements option before you make allocations (see License Consumption Rules).

To make allocations:

1. Navigate to the Consumption tab of the license properties.
2. For any unallocated inventory device or user record appearing in the Related user or Related devices list (depending on license type), set the selection check box (at the left of each row) for the row(s) in question, and select the appropriate value from the Allocate drop-down button above the listing. To know more about the options available in this drop-down button, see Allocation Type.
   Because these users or inventory devices are already linked to the license, and their license consumption was calculated at the last compliance calculation, setting any type of allocation does not change consumption counts.
3. For an inventory device or user not already listed, use the search field above the list.
   For more detail on using the fly-down search, see To Use a Fly-Down.

   Note: When IT Asset Management is responsible for sub-capacity PVU calculations (see IBM High-Frequency Scanning), and this license is an IBM PVU license type, the fly-down list may include inventory devices with an Archived status. These have no current consumption, and are in transition, awaiting deletion. They are currently held because of their historical impact on the retrospective calculation of sub-capacity points for this license, and you may therefore wish to allocate these inventory devices to the license.

   Note: When IT Asset Management is responsible for sub-capacity VPC calculations (see IBM High-Frequency Scanning), and this license is an IBM Cloud Pak license type, the fly-down list also includes a list of the application products found on the license. You can select which devices to allocate the license as well as which applications that the devices should be allocated against. You can also allocate the license to a device which is not linked to any software title installed; in that case, that device will be displayed under the Unknown Product group on the Consumption tab.

   Inventory devices or users added manually are automatically marked as Allocated in the list. The allocation type can be changed by using the Allocate drop-down button.

   Tip: If an inventory device or user is not marked as an allocation, and does not appear in the next FlexNet inventory import, it is removed from this list at the next compliance calculation.
4. To save your changes to the database, click Save.
   Although the allocation is reflected on the Compliance tab after your save, the changes are only reflected in consumption figures from the next compliance calculation.