Application Publishers

IT Asset Management (Cloud)

The Application Publishers screen displays all application publishers listed in the Application Recognition Library, regardless of whether they are installed on devices or not. This enables you to see the number of active licenses and other metrics for each publisher, and gives quick indication whether or not the publisher is currently being managed.

Access the Application Publishers screen by navigating to Applications & Evidence > Applications > Application Publishers.

To drill down through the publisher data, select the Publisher Name in the grid. This opens Publisher Properties allowing you to see details on vendors, total spend on publishers over a 5 year period, and total spend under contract over the last three years by quarter (Q1 2022, Q2 2022, and so on).

Note: Application publisher data is scoped to each user's access rights and what they are authorized to see. For example, if a user is restricted to viewing publishers in the UK, then only UK based publisher data is displayed in the grid.

The following publisher metrics are available by default. Use the column chooser to display more publisher metrics.

Column name Notes
Publisher Name The application publisher's name, which may be:
  • Set by the Application Recognition Library, and not editable (for applications with Source: Flexera)
  • Derived from the evidence values for Product, Version, and Edition properties (created by a user for a local application (local publisher)), and editable to suit your corporate standards.

Total Spend (Currency)

The total sum of purchase spend for the publisher. Deferred purchases are not included in this sum. The currency displayed depends on your user preferences.
Installations (Commercial) The number of commercial installations on active devices and containers.
Containers (Commercial) The number of installed applications which are commercial on containers.
The count of installations of this application, calculated from evidence matched in the last imported inventory. This includes the count of installations in containers.
Tip: This is the count of installations in Active inventory devices. In other words, this count excludes any installations on inventory devices for which the Status has been set to Ignored (either manually in the General tab of the inventory device properties, or automatically because the inventory device is linked to an asset that is either Disposed or Retired).

Counts do not match the evidence. A count in the Installations column might differ from evidence match counts because more than one piece of evidence may link to a single application. This might happen for applications with multiple installed components (leading to multiple installed evidence matches). For example, if an application is installed as three different components, each generating file evidence, the evidence match count would be three, but the Installations count would be resolved to one.

Counts do not match the license. A count in the Installations count for an application might differ from the consumption for its associated license for one of these reasons:
  • If an application is linked to more than one license, the Installations count includes the installations associated with all related licenses.
  • Multiple application installations can count as a single entitlement, for example, when an application with a user-based license is used by a user on multiple computers.
  • Installations of applications installed in containers are not used in license consumption calculations.

Not editable. The installed count is recalculated after each inventory import.

Access right restrictions. The Installations column counts only the installations on inventory devices that you have the right to view.

The number of installations of this application installed in containers.
Note: This is a subset of the total number displayed in the Installations column.

The number of active licenses linked to the application publisher.

Contracts The number of active contracts linked to the application publisher.
Expiring Contracts (90 days)

The number of active contracts for which the terms of the contract end within the next 90 days.

Processed Purchases The number of purchases that have been processed and payments fulfilled.

This number may include partially processed purchases. These can arise because the entitlements purchased may be split across multiple licenses.


The origin of an application record:

  • Flexera: Shown when the application is downloaded in the Application Recognition Library (if so, you cannot edit any of the application’s properties, but can link it to additional evidence).
  • Local: Shown when an operator in your enterprise created the record for this application.

IT Asset Management (Cloud)