License Position — Named Users

IT Asset Management (Cloud)

The User License Summary tab is available on the Current Position page. It provides an overview of your license position of Named User licenses.

Column Name Description
License Type

Shows the Named User license number.

License Type Description

Shows a description of the Named User license.

Purchased

Shows the number of licenses that your organization has purchased.

Consumed (Current)

This is the total number of consolidated user licenses that are currently assigned to users. This excludes user licenses on S/4Hana systems.

Used (Optimal)

This is the total number of user licenses that would be consumed if you were to accept all recommendations by FlexNet Manager for SAP Applications (based on all active license rules, the Duplicate User rules, and the user consolidation).

This value shows the best possible scenario. However, it does not take into account any contractual obligations that your organization might need to consider with regard to its SAP licenses.

Used (Contractual)

This column shows the license consumption after all of the following have been applied:

  • Optimization rules (active license rules, Duplicate User rules, and user consolidation)
  • License ratio (if specified and activated)
  • Over-consumption of license types is handled by using spare superior licenses. As a precondition, the Recommend promoting users to spare superior licenses option (on the License Type: name page) must be selected for the appropriate licenses.

In contrast to the Used (Optimal) column, the Used (Contractual) column shows the best possible license position with your contractual obligations factored in.

The Used (Contractual) column factors in available licenses and licenses that are yet to be purchased to reach the displayed license position. It should always be viewed in combination with the License Deficit column.

License Deficit

Shows the number of licenses that your organization needs to purchase to remain compliant.

The values in the License Deficit column should always be reviewed in combination with the values in the Used (Contractual) column.

Consumed Value (Current)

Shows the total value of the licenses that are currently assigned to users.

This amount is based on the user consolidation and the unit price that is specified for the license type in the license-type hierarchy.

Used Value (Optimal)

Shows the monetary value of all user licenses that would be consumed if you were to accept all recommendations by FlexNet Manager for SAP Applications.

This amount is based on all active license rules, the Duplicate User rule, the user consolidation, and the unit price that was entered on the License Type: name page.

Used Value (Contractual)

This column shows the monetary value of all consumed user licenses after all of the following have been applied:

  • Optimization rules (active license rules, Duplicate User rules, and user consolidation)
  • License ratio (if specified and activated)
  • Over-consumption of license types is handled by using spare superior licenses. As a precondition, the Recommend promoting users to spare superior licenses option (on the License Type: name page) must be selected for the appropriate licenses.

This amount is based on the license numbers that were specified on the License Type: name or License Ratio page and the unit price that was entered on the License Type: name page.

The Used Value (Contractual) column factors in available licenses and licenses that are yet to be purchased to reach the displayed license position. It should always be viewed in combination with the License Deficit column.
Purchased Value

Shows the monetary value of the licenses that your organization has purchased. This amount is based on the license numbers that were specified on the License Type: name or License Ratio page and the unit price that was entered on the License Type: name page.

You can view the details of the user license summary by clicking Show user license recommendations below the grid on the User License Summary tab. This displays two tabs with detailed information about the individual recommendations:

IT Asset Management (Cloud)

Current