Current License Position

IT Asset Management (Cloud)

The license position is automatically calculated on a daily basis to reflect the current licensing situation of your organization's SAP systems (SAP Admin module, dependent and independent SAP systems) and non-SAP systems. It is based on all active license rules, Duplicate User rules, the user consolidation, package licensing rules, and the specified license ratio (if applicable).

Go to the Current Position page (Licenses > SAP Optimization > Current Position).

Details – General

The Details – General section on the License Position page shows general information for the current license position:

  • Name — The generic text Current license position.
  • License position calculated at — The date and time when the current license position was last calculated.
  • System landscape — The name of the system landscape for which the license position was calculated.

Details – User Compliance

The Details – User Compliance section shows a summary of your license position for all license types.

Table 1. Details grid – User Compliance section
Option Description
Purchased The total number of user licenses that your organization has purchased (as specified on the License Ratio or License Type: name page)
Purchase value The monetary value of the licenses that your organization has purchased. This amount is based on the license numbers that were specified on the License Type: name or License Ratio page and the unit price that was entered on the License Type: name page.
Consumed (Current) The total number of consolidated user licenses that are currently assigned to users. This excludes user licenses on S/4HANA systems.
Consumed value (Current) The monetary value of all user licenses that are currently assigned to users (based on the unit price that was entered on the License Type: name page).
Used (Optimal) The total number of user licenses that would be consumed if you were to accept all recommendations by FlexNet Manager for SAP Applications. This amount is based on all active license rules, the Duplicate User rules, and the user consolidation.

This value shows the best possible scenario. However, it does not take into account any contractual obligations that your organization might need to consider with regard to its SAP licenses (for example, a license ratio or the consumption of spare superior licenses).
Used value (Optimal) The monetary value of all user licenses that would be consumed if you were to accept all recommendations by FlexNet Manager for SAP Applications. This amount is based on all active license rules, the Duplicate User rule, the user consolidation, and the unit price that was entered on the License Type: name page.
Used (Contractual) The number of licenses that would be consumed if you were to accept all recommendations by FlexNet Manager for SAP Applications. In addition, it takes certain contractual obligations into account (if these have been specified in FlexNet Manager for SAP Applications):
  • Spare licenses: The value factors in existing spare licenses of a higher license type that could cover licenses of a lower license type. As a prerequisite, you must have defined the sub-licenses that are covered by a higher license type in the license-type hierarchy, and the Recommend promoting users to spare superior licenses option (on the License Type: name page) must be selected for these licenses. For more information, see License-Type Hierarchy.
  • License ratio: If a license ratio has been defined and activated, the license position will be calculated accordingly.
Used value (Contractual) The monetary value of all user licenses that would be consumed if you were to accept all recommendations by FlexNet Manager for SAP Applications (based on the unit price that was entered on the License Type: name page). In addition, it factors in spare superior licenses and a license ratio, if these have been specified (see previous item in this list).
Retired (Optimal) The number of users who could be deactivated (change the Valid To date) according to the recommendations of FlexNet Manager for SAP Applications.

Details – Package Compliance

The Details – Package Compliance section on the License Position page shows information for the package licenses:

  • Number of packages — The number of SAP packages that your organization is using.
  • Purchase value — The monetary value of all package licenses that your organization has purchased.
  • Consumed value — The monetary value of the package licenses that your organization has consumed.

These amounts are based on the information that is specified on the SAP Package page of each package. For more information, see Editing Package Information.

Details – Digital/Indirect Access

The Details – Digital/Indirect Access section on the License Position page show the number and value of documents created using SAP digital access:

  • Total documents created — The total number of documents created using digital access.
  • Total value — The total monetary cost estimate for documents created by your organization using digital access.

These amounts are based on the information that is specified in the Digital Access Price Model dialog which is accessible from the Indirect Access page of each system landscape. For more information, see Viewing Digital Access Price Model.

Details – License Surplus/Deficit

The Details – License Surplus/Deficit section on the License Position page shows an overall position for the your licenses.
Tip: This section is only visible once one or more license reconciliation calculations have been completed.
  • User license surplus/deficit — The number of user licenses available or overused (shown as negative values) — that is, this is the difference between licenses purchased and the larger of Consumed (Current) and the Used (Contractual) value on the License Position page.
  • User license surplus/deficit value — The monetary value of the user license variation. The calculation is similar to the above, but using the corresponding "value" fields.
  • Package license surplus/deficit — The number of package licenses available or overused (shown as negative values) — that is, this is the difference between licenses purchased and licensed consumed on the License Position page.
  • Package license surplus/deficit value — The monetary value of package license variation. The calculation is similar to the above, but using the corresponding "value" fields.
  • Total license surplus/deficit value — The sum of the User license surplus/deficit value and Package license surplus/deficit value.

IT Asset Management (Cloud)

Current