Device License Details Report

IT Asset Management (Cloud)

The Device License Details report displays the license consumption details for a specific license. This report is designed to help represent consumption by Access Mode for virtual access to applications. Because this report exposes more information than the Consumption tab of license properties, Software asset managers will find this report useful when investigating consumption details for a particular license or group of licenses.

Generating the report

  1. Go to the Device License Details page.
  2. Using the search field labeled License, click the search icon and choose a license.
  3. Click Run report.

Reading the report

Results display grouped by the selected software license. Expand the license group to display each inventory device (titled Host name) where the license is used to display the following columns (listed alphabetically) for each record. By default, some are available in the column chooser.
Column name Description
Access mode
The method that this device uses to access a software application. This field can have one of the following values:
  • Blank — When there is an allocation without any supportive installation record from the imported inventory.
  • App-V For a virtualized application delivered through Microsoft App-V.
  • Citrix Virtual App — Application data imported from Citrix Cloud into IT Asset Management that is recognized by the Application Recognition Library (ARL).
  • Local — The application has been installed locally on the inventory device.
  • XenApp (now known as Citrix Virtual Apps) — The application has been accessed remotely via a Citrix XenApp server.
  • XenDesktop (now known as Virtual Desktops) — The application has been installed on a virtual machine in your VDI infrastructure, and associated with this inventory device because the primary end-user has accessed the software through this inventory device. If your virtual machine image includes the FlexNet inventory agent, this inventory device may have been identified as the end-point from which the end user accessed the VDI. In other circumstances, the end-user may have used a remote device such as a home computer or mobile device that cannot be inventoried; but as the end-user is associated with this inventory device, the application use can be recorded here for license consumption calculations.

IT Asset Management generates the value of this field.

Affinity enabled

Indicates whether host affinity is enabled for this virtual machine. Host affinity enables you bind a virtual machine to the current virtual host.

Editable in the VM properties tab of the inventory device properties.

Application
The application's name, which may be:
  • Set by the Application Recognition Library, and not editable (for applications with Source: Flexera)
  • Derived from the evidence values for Product, Version, and Edition properties (when generated by IT Asset Management), and editable to suit your corporate standards.

You can edit this on the General tab of the application properties when Local is displayed in the Source column (which means the application was added manually by an operator).

Asset name

The name of an asset to which the device is linked. Click the linked asset name to view the asset properties.

For assets linked to inventory devices, this matches the name in the General tab of the inventory device properties. Most often this is the host name returned in inventory for that device.

Asset status
Where this asset is within the asset life-cycle. The following options are provided by default (however additional options may be imported using a business adapter):
  • DisposedThe asset is no longer held by the enterprise, as it has been sold, given away, thrown out, or destroyed.
  • In storageThe asset has been delivered but has not been installed.
  • InstalledThe asset is in active use (standard operating condition).
  • OtherAny other status used by your organization to classify an asset. This value does not affect any automated processing.
  • PurchasedThe asset has been purchased but not delivered.
  • RetiredThe asset has been retired from use, but remains within the enterprise.

Editable in the General tab of the asset properties.

Assigned user

Depending on corporate policy, may be the owner of the asset; or may reflect an end-user name assigned to the physical inventory device that is linked to the asset record.

Editable in the Assigned field in the Ownership tab of the asset properties.

Calculated user
The name of most frequent user of this accessing device, over the previous 10 inventory collections. This value is calculated as follows:
  • If there is only one primary user linked to the accessing device, this user is recorded
  • If there are multiple primary users linked with the accessing device, the most frequently logged in user is recorded
  • If there is no primary user associated with the accessing device, the last user to logon is recorded.

The value of this field is automatically generated by IT Asset Management.

Category

The category chosen for this asset.

Selectable in the General tab of the asset properties.

Compliance status
The compliance status of an inventory device. It can have any of the following values:
  • Changed
  • Compliant
  • New
  • Not tracked.

The value is calculated by IT Asset Management and can be manually set on the General tab of the inventory device properties.

Computer inventory source
The method used to create the inventory device record. The possible values:
  • Automatic — the inventory device was discovered in incoming inventory
  • Manual — the inventory device was manually created
  • VM Host — the inventory device is a virtual machine that was discovered while taking inventory of a host server.

IT Asset Management generates the value of this field.

Computer type
Specifies the type of the inventory device, which may be any of the following values:
  • Cluster — A cluster of several computers, typically managed by Kubernetes and with consumption reported by the IBM License Service (which does not allow for further breakdown, for example to individual hosts or VMs within the cluster)
  • Computer — A computing device like a desktop, laptop, workstation, or a non-virtualized server.
  • Mobile device — A mobile device like a tablet or smart phone.
  • Product — Not a device type, but a pseudo-value used only in IBM VPC licenses to identify rows showing the licensed IBM product. This value may appear only if the Bundle consumption rules (in the license properties Use Rights & Rules tab, under License consumption rules) have the option Consume for each product on a device selected.
  • Remote Device — The device is a remote device (not appearing in inventory) known to have accessed virtualized applications. This value is created automatically.
  • VDI Template — The VDI template used to create the virtual desktop instance that was accessed from an inventory device (see Virtual Desktop Templates). This value is created automatically.
  • Virtual Machine — A virtual machine running on a physical host machine. A physical host can run multiple virtual machines using virtualization technologies from VMWare, Oracle, Microsoft, and so on. Note that this value is also used for a record fabricated to represent an Oracle Database running on Amazon Relational Database Service (RDS).
  • VM Host — A physical virtual host running one or more virtual machines using any virtualization technology, such as VMWare.

Editable in the Inventory device type field in the General tab of the inventory device properties. The value may be overwritten by incoming inventory.

Consumed without usage

Displays Yes if the user was manually allocated a license and is consuming points against that license. Displays No if the user is manually allocated a license but they are not consuming any points.

Not editable.

Cores

The total number of processor cores available in a physical inventory device; or the number of cores assigned to an inventory device that is a virtual machine.

Populated and (by default) updated by inventory imports, the number of Cores can be manually overridden in the Hardware tab of the inventory device properties (see Hardware Tab).

Corporate unit

The corporate unit responsible for the inventory device.

Editable in the Ownership tab of the inventory device properties.

Cost center

The cost center responsible for all costs incurred for this inventory device.

Editable in the Ownership tab of the inventory device properties.

Creation date
The date when this inventory record was created in IT Asset Management.
Tip: New inventory device records are created during a full import to the compliance database, as new inventory is identified. Therefore it's quite possible to have a creation date that is later than the inventory date, with the difference being due to scheduling, such as the scheduling of imports from third-party tools, or delays between the upload of FlexNet inventory and the full import and compliance calculations (for example, if your full imports are scheduled weekly, or the like).

Not editable.

Display adapters

The total number of display adapters installed in the inventory device.

Editable in the Hardware tab of the inventory device properties (for manually-created records). The value is overwritten (permanently) by incoming inventory, and thereafter is read-only.

Domain name
The name of the domain to which the computing device belongs.
Tip: Records fabricated for special purposes display special values:
  • A dummy device record created for imports through your connector to Flexera One SaaS Management displays flexera.com
  • A record representing an Oracle Database running in Amazon Relational Database Service (RDS) shows the full DNS alias (excluding the actual machine name), such as
    clv8xj7busyg.eu-west-1.rds.amazonaws.com

Editable in the General tab of the inventory device properties for manually created records. The value is overwritten (permanently) by incoming inventory, and thereafter is read-only.

Exemption reason

The reason why the individual computer or user is exempt from consuming an entitlement under this license, even though the application is in use. When this column is blank, application use on this computer, or by this user, can count towards consumption of the license.

The Exemption reason may be set on the Consumption tab of the license properties; or it may be based on the setting of the device role which matches an exemption reason identified in the product use rights of the license.

Friendly name

The name of the virtual machine that is recognized by the host server. This value is visible in the properties of the VM host, in the Virtual Machines tab, in the VM name column.

Editable in the Friendly name field in the VM properties tab of the inventory device properties for the virtual machine. The compliance calculation updates this field with the machine name returned in inventory (matched by serial number).

Hard drives

The total number of hard drives installed in the inventory device.

Editable in the Hardware tab of the inventory device properties (for manually-created records). The value is overwritten (permanently) by incoming inventory, and thereafter is read-only.

Host computer name

The name of the host server where this VM is a guest.

Editable in the VM properties tab of the inventory device properties.
Note: As long as incoming inventory does not identify the host for this virtual machine, your manual entry is preserved (that is, a null value in inventory never overwrites a manually-entered value). However, once inventory returns a known host for this virtual machine, your value is overwritten with the data from inventory. Should it happen that future inventory again returns no value for the host name, the previous inventory value in this field is cleared, matching the current inventory data.
Host identifying number

An identifier of a physical server that is unique across that hardware model. Depending on the operating system and hardware type, it could be the manufacturer's chassis number reported for the device.

Editable as the Chassis number field in the General tab of the inventory device properties (for manually-created records).

Inventory agent
If you have multiple overlapping inventory sources that report on the same device, it is possible for some inventory details to come from one source and other details from another source. This column identifies the most recent source of inventory for this device, so that the value may change as uploads from different sources are imported.
Tip: Although this inventory source provided the most recent inventory import, it does not follow that every recorded hardware property value came from this source. One of your inventory sources may be nominated as 'primary', and any values imported from the primary source cannot be updated by other inventory sources (although those non-primary sources can fill the gaps and update properties that are missing from your primary inventory source).
The inventory source names are system-provided, and cannot be modified. Most values are self-explanatory; some less obvious ones include:
  • Data Platform — The inventory was imported from Flexera Normalize (previously BDNA Normalize, part of BDNA Data Platform)
  • Flexera SaaS Manager — This is a dummy device created for linking with imports through your Flexera One SaaS Management connector
  • ManageSoft — The inventory was collected by legacy versions of the FlexNet inventory agent, and saved in a separate inventory database
  • Manual — You created this inventory device record manually, and no matching inventory has been received yet.
  • SMS — The inventory was imported from Microsoft Endpoint Configuration Manager (previously Microsoft SCCM).
  • Tivoli Endpoint Manager — Inventory was imported from IBM Big Fix, or one of its earlier renamings (IBM Endpoint Manager, Tivoli Endpoint Manager).
Tip: If you have custom inventory adapters, entries for these may also appear in this column as appropriate.

Not editable.

Inventory chassis type

The chassis type for an inventory device, as reported by the inventory process.

This read-only value cannot be edited, however for the purposes of license calculations, you can override its value with the Assigned chassis type setting in the Hardware tab of the inventory device properties.

Inventory connection name

The name of the connection through which IT Asset Management received the last inventory for this inventory device.

Not editable.

Inventory date

The date when the most recent inventory information was collected by the Last inventory source for this inventory device.

The inventory process generates the value of this field.

IP address

The IP address of the inventory device. For inventory devices with multiple IP addresses (for example, those with multiple network cards), a comma-separated list (up to 256 characters) is shown. IP addresses in the IPv6 address family are not reported in FlexNet inventory for devices running UNIX-like operating systems.

Editable in the General tab of the inventory device properties.

Is allocated

Indicates whether the license has been allocated to this user.

The Allocated value is editable in the Consumption tab of the license properties. Furthermore, the type of allocation can be adjusted on the Licenses tab of the inventory device properties.

Is installed
Displays Yes if any of the following is true, as shown in the last compliance calculation:
  • The application is installed on the device (for device- or points-based licenses)
  • The application was used by the end-user, or is installed on any of this user's devices (for user-based licenses)
  • The application was accessed through Citrix Virtual Apps (when access mode is Citrix)
  • For an IBM VPC or IBM PVU license, this row identifies a Kubernetes cluster where the software is installed.

The Installed value is not editable, but is calculated as inventory is processed.

Is used

Indicates whether a product license is being used on the associated inventory device.

The discovery and inventory process generates the value of this field.

Last logged on user

The name of the user that was discovered to be the last logged on user on this device.

Click the linked full name to open the General tab of the user properties pages, and for details see General Tab.

Last used date

The most recent date when this user opened the application, on any machine where the user has a login. Requires that usage information on this application is returned by at least one inventory source.

This value relies on inventory, and is not editable.

License key

The license key (if any) authorizing each application linked to this license.

Editable in the License keys column on the Consumption tab of license properties.

Linked asset details

The encoded form of the database ID of an asset, a semicolon and the asset name. For example 123;MyLaptop. This code is intended for use when this report is run from other third party systems via our APIs to enable creation of hyperlinks pointing to the database ID with friendly text. They are not intended for general display.

Location

The location within your enterprise that is responsible for the device.

Editable in the Ownership tab of the inventory device properties.

MAC address
The Media Access Control (MAC) address of the inventory device. If a device has multiple network interface cards, this field displays a comma-separated list of MAC addresses.
Tip: This field is deliberately empty for discovered device records created automatically by the Amazon connector to represent installations of Oracle Database within Amazon Relational Database Service (RDS).

Editable in the General tab of the inventory device properties (for manually-created records).

Manufacturer
The manufacturer of the inventory device.
Tip: If the device is a virtual machine (such as Linux KVM), this column may display the publisher of the software that is running the VM.

Editable in the General tab of the inventory device properties (for manually-created records).

Max clock speed

The maximum clock speed (in MHz) of the processor that is installed in the inventory device.

Editable in the Hardware tab of the inventory device properties (for manually-created records). If the value is gathered from inventory, it cannot be edited; however, it can be overridden.

Missing computers threshold

The number of days since this device last reported inventory.

Model no

The manufacturer’s model name or number for this device.

Editable in the Model field in the General tab of the inventory device properties (for manually-created records). If the value is gathered from inventory, it cannot be edited, but it can be overridden by entering a new value in the Overridden field in General tab of the inventory device properties. The original value continues to display on the General tab, alongside the overridden value, and may be restored at any time.

Network cards

The total number of network cards installed in a physical inventory device; or the number of network cards accessible by the virtual machine.

Editable in the Hardware tab of the inventory device properties (for manually-created records).

Notification

Any issues associated with the inventory device.

Visible in the Possible issues for this device section in the General tab of the inventory device properties.

Notification count

The number of notifications.

Operator account

The login/account name, such as "FLEXERA\samanthawong", of the user who last used the device license.

The value of this field is automatically generated by IT Asset Management.

Operating system
The operating system running on this device.
Tip: This value may be blank because:
  • The device is recently discovered – the operating system can only occasionally be populated during first discovery, and is often backfilled once inventory is returned for this device.
  • The device is a VM host that is a hardware frame that may not be running its own operating system. In this case, the computer Name field is set to a serial number associated with the hardware (because, without an operating system, there is no host name). In fact, no inventory of any kind is possible without an operating system, so IT Asset Management synthesizes the VM host record from common data reported by its guest VMs. The virtual machines in these cases may typically be partitions like:
    • LPARs running on IBM PowerPC servers
    • Solaris zones on either x86 or SPARC architectures
    • nPar or vPar partitions running on HP Integrity servers.

The discovery and inventory process generates the value of this field.

Overridden

Indicates whether the operator has manually changed one or more properties discovered in inventory, or if the inventory details are unchanged for this inventory device.

IT Asset Management generates the value of this field.

Partial number of processors

The equivalent number of full-time 'processors' set by the time-sharing controls on the hardware console. These 'processors' are vCPUs, and this corresponds to the maximum number of cores that may be used by the virtual machine. Some virtualization technologies (such as on IBM's AIX operating system) report this setting in inventory. You may override an incorrect inventory value for this field.

Available only for inventory devices of the type Virtual Machine.

Pool

The name given to the pool of resources to which this virtual machine belongs.

Populated and (by default) updated by inventory imports.

Processor type

The type of processor installed in the inventory device.

Populated and (by default) updated by inventory imports, this value can be manually overwritten in the Hardware tab of the inventory device properties (see Hardware Tab).

Processors

The total number of processors installed in a physical inventory device, or logical processors assigned to a virtual machine.

Populated and (by default) updated by inventory imports, this field in the Hardware tab of the inventory device properties can be overridden with a manually entered value (see Hardware Tab). Overridden values are no longer updated by incoming inventory.

RAM

The size of Random Access Memory (RAM) installed in the inventory device, in gigabytes.

For manually-created records, this is editable in the Hardware tab of the inventory device properties. The value is overwritten (permanently) by incoming inventory, and thereafter is read-only.

For virtual machines, the value is editable in the VM properties tab of the inventory device properties.

Recommended asset details

The encoded form of the database ID of an asset, a semicolon and the asset name. For example 123;MyLaptop. This code is intended for use when this report is run from other third party systems via our APIs to enable creation of hyperlinks pointing to the database ID with friendly text. They are not intended for general display.

Recommended asset link

Displays a link to an asset that is recommended for this inventory device. If you click the link, IT Asset Management connects this inventory device to the recommended asset.

Not editable.

Role

The role assigned to the inventory device, such as Development, Test, and Production. Device roles (where permitted by the product use rights on a license) can exempt devices from consuming entitlements on a license to which they are (and remain) attached. For example, some license agreements may grant an exemption for devices used exclusively for testing. For more details, see Exemptions.

Editable in Device role field in the General tab of the inventory device properties.

Serial no.
The serial number of the device, attempting to uniquely identify either the hardware (for a stand-alone device) or the virtualization container (for a virtual machine), as reported in inventory.
Tip: This displays Flexera SaaS Manager with a numerical suffix in the special case where the inventory device is a dummy record created for linking with imports through your Flexera One SaaS Management connector.

For manually-created inventory device records, this value is editable in the General tab of the inventory device properties. This value is not editable for records created or updated from collected inventory.

Service pack

The inventory device’s operating system service pack name or number (if installed) is collected automatically during the inventory process.

Editable in the Hardware tab of the inventory device properties (for manually-created records).

Service provider
Note: This field is superseded by the Hosted in field in the Management section of IT Asset Management

Shows whether the inventory device is on-premises (the default, meaning the device is within your enterprise), or in a cloud operated by a particular service provider. For some cloud service providers (like AWS and Azure), the Hosted in value is set automatically through inventory. For other cloud service providers, you must make a selection manually.

Editable in the General tab of the inventory device properties.

Sockets

The total number of mounting sockets for central processing units (CPUs) available in a physical inventory device. For a Virtual machine, this may be the number of virtual sockets assigned to the VM.

Editable in the Hardware tab of the inventory device properties. If it is not available from your inventory, or if the value is inaccurate, you can permanently override with a manual value.

Status
Indicates the current state of a device. It can have any of the following values:
  • Active — A device for which the inventory information is received from an inventory source.
  • Archived — This device is in transition pending deletion, but is currently held because of its historical impacts on IBM PVU sub-capacity retrospective calculations.
  • Awaiting Inventory — This device is a place-holder that has not yet appeared in imported inventory from any source.
  • Ignored — The device that is not managed. An ignored device is not considered in license consumption calculations.
    Tip: If an inventory device is linked to an asset record, and that asset is given a status of either Retired or Disposed, this Ignored value is automatically set for the linked inventory device.

Provided that the inventory device has not [yet] been linked to an asset record, this value is editable in the General tab of the inventory device properties (although Awaiting Inventory is no longer available once inventory has been collected for the device, and Archived can never be set manually).

Not editable for remote devices.

Threads

The total number of threads available in a physical inventory device; or the number of logical processors (virtual processors in a virtual machine, or threads assigned to a partition) assigned to an inventory device that is a virtual machine.

Populated and (by default) updated by inventory imports, this field in the Hardware tab of the inventory device properties can be overridden with a manually entered value (see Hardware Tab).

Total disk space

The total space of all hard drives installed on the inventory device, in Gigabytes.

Editable in the Hardware tab of the inventory device properties (for manually-created records). The value is overwritten (permanently) by incoming inventory, and thereafter is read-only.

Usage sessions

The number of sessions in which the application was run in the selected reporting period.

The value of this field is automatically reported by IT Asset Management from the uploaded application usage files.

User name

The user name of the user who used this application.

The value of this field is automatically reported by IT Asset Management.

VM name
The name of the inventory device. The compliance calculation updates this field with the machine name returned in inventory (matched by several properties, including serial number).
Tip: The name displays as Flexera SaaS Manager if this is a dummy device record created for imports from your Flexera One SaaS Management connector.

Not editable.

VM type

The type of the virtual machine.

Editable in the VM properties tab of the inventory device properties for the virtual machine (for manually-created records). The value may be overwritten by incoming inventory.

IT Asset Management (Cloud)

Current