License Allocation History Report
The License Allocation History reports lists all devices that have been allocated to, or deallocated from, any licenses within a specified period before today. This report enables operators who manage software assets to analyze changes in license consumption, which have been affected by allocations, over a recent time period. Typically, these operators will view this report when they notice a change in license consumption. This report enables them to identify any allocation changes in the recent past that may explain these changes, and gain insight into the possible causes of these changes.
Generating the report
- Go to the License Allocation History page.
- In the top left corner is a standard filter labeled Period. From the adjacent drop-down list, choose your preferred reporting period. You can choose the last 7, 14, 30, or 90 days, all measured from today. The default selection is seven days.
- Click Run report.
Reading the report
The following columns (listed alphabetically) are available in this list. By default, some are available through the column chooser.
Column name | Description |
---|---|
Action | Indicates whether the inventory device has been allocated to, or deallocated from, a license. |
Date | The date when the change was made. |
Inventory device properties | |
Column name | Description |
Assigned user |
The user assigned to this device. Editable in the Assigned field in Ownership tab of the inventory device properties. |
Calculated user |
The name of the most frequent
user of this inventory device, over the previous 10 inventory collections. This value is
calculated as follows:
The value of this field is automatically generated by IT Asset Management. |
Corporate unit |
The corporate unit responsible for the inventory device. Editable in the Ownership tab of the inventory device properties. |
Cost center |
The cost center responsible for all costs incurred for this inventory device. Editable in the Ownership tab of the inventory device properties. |
Inventory device name |
The name of the inventory device. The compliance calculation updates
this field with the machine name returned in inventory (matched by several
properties, including serial number).
Tip: The name displays as
Flexera SaaS Manager if this is a dummy device
record created for imports from your Flexera One SaaS Management connector.
Editable in the Name field in the General tab of the inventory device properties (for manually-created records). |
Inventory device type |
Specifies the type of the inventory device, which may be any of the
following values:
Editable in the Inventory device type field in the General tab of the inventory device properties. The value may be overwritten by incoming inventory. |
Linked asset |
Indicates whether this device is, or is not, linked to an asset. The link between an inventory device and an asset is editable in the General tab of the inventory device properties. |
Location |
The location within your enterprise that is responsible for the device. Editable in the Ownership tab of the inventory device properties. |
Manufacturer |
The manufacturer of the inventory device.
Tip: If the device
is a virtual machine (such as Linux KVM), this column may display the publisher
of the software that is running the VM.
Editable in the General tab of the inventory device properties (for manually-created records). |
Model |
The manufacturer’s model name or number for this device. Editable in the Model field in the General tab of the inventory device properties (for manually-created records). If the value is gathered from inventory, it cannot be edited, but it can be overridden by entering a new value in the Overridden field in General tab of the inventory device properties. The original value continues to display on the General tab, alongside the overridden value, and may be restored at any time. |
Serial no. |
The serial number of the device, attempting to uniquely identify either
the hardware (for a stand-alone device) or the virtualization container (for a
virtual machine), as reported in inventory.
Tip: This displays
Flexera SaaS Manager with a numerical suffix in
the special case where the inventory device is a dummy record created for
linking with imports through your Flexera One SaaS Management connector.
For manually-created inventory device records, this value is editable in the General tab of the inventory device properties. This value is not editable for records created or updated from collected inventory. |
Status |
Indicates the current state of a device. It can have any of the
following values:
Provided that the inventory device has not [yet] been linked to an asset record, this value is editable in the General tab of the inventory device properties (although Awaiting Inventory is no longer available once inventory has been collected for the device, and Archived can never be set manually). |
VM name |
The friendly name of the virtual machine, as displayed in the user interface of the VM management software (such as ESX), and returned in inventory. Editable in the Friendly name field in the VM properties tab of the inventory device properties for the virtual machine. The compliance calculation updates this field with the machine name returned in inventory (matched by serial number). |
VM type |
The type of the virtual machine. Editable in the VM properties tab of the inventory device properties for the virtual machine (for manually-created records). The value may be overwritten by incoming inventory. |
License properties | |
Corporate unit, Cost center, Location |
Details about the ‘ownership’ of this license by enterprise groups. These settings are, in the main, an administrative record of convenience. These settings:
Editable on the Ownership tab of the license properties. |
Edition |
The edition property of the license, which may or may not be the same as the edition of the licensed application. Editable in the Identification tab of the license properties. |
License name |
The license name may be:
The Name value is editable in the Identification tab of the license properties. |
Manager |
The delegate who has responsibility for the license (for example, the manager of the corporate unit that owns the license). Editable on the Ownership tab of the license properties. |
IT Asset Management (Cloud)
Current