Licenses by Group Assignment Report

IT Asset Management (Cloud)

The Licenses by Group Assignment report lists the details of any licenses which match the compliance status and enterprise group filters applied to this report. License practitioners may wish to generate this report on a weekly or monthly basis as part of a review process to gain insight into the way licenses are being consumed in different enterprise groups.

Generating the report

1. Go to the Licenses by Group Assignment page.
2. Click Run report to display results for licenses of all compliance types across all enterprise group types.

Limiting the report results

Located from left to right below the report title are the following filters and search fields:

• Using the search field titled Licenses, click the search icon and choose the license(s) to include in this report. For help with the search, see To Use a Fly-Down.
• Using the standard filter labeled Compliance Status, restrict the report to one or more compliance statuses by choosing one or more options (At risk, Compliant, Not tracked, and/or Unknown) from the adjacent drop-down box.
  • If you choose At risk, a standard filter labeled Risk reason displays enabling you to filter results by one or more reasons why the license may be at risk. To do this, choose one or more options from the adjacent drop-down box.
• Using the standard filter labeled Enterprise group type, restrict the report to an enterprise group type by either Location, Corporate unit, or Cost center from the adjacent drop-down box.

Reading the report

The following columns (listed alphabetically) are available in this list. By default, some are available through the column chooser.

Assigned

The number of license entitlements assigned to enterprise groups.

This value is generated by IT Asset Management.

Compliance status

Whether or not the current use of software under this license complies with the license terms and conditions. Values may be:

• At risk — Consumption exceeds entitlements. Consider uninstalling some software, or finding more purchase records, or making new purchases to cover the shortfall.
• Compliant — The calculated consumption is less than or equal to the total recorded entitlements (these may be recorded in one or many purchases linked to this license). If your data input is complete and accurate, this license is in good shape.
• Not tracked — This is the initial (default) value for CAL Legacy, Oracle Legacy, and Concurrent User licenses, because the compliance status of these license types is not calculated by license reconciliation process. However, you can manually set the compliance status value in the Compliance tab of the properties for these licenses. Custom Metric licenses also start out as Not tracked, but for Custom Metric licenses you may manually set the value only if you first set the Set Compliance status manually check box in the Identification tab of the license properties.
• Unknown — Inventory data cannot be used to determine the compliance status of this license. Typical reasons may include:
  • Missing calculations — You haven't yet run a compliance calculation (called a Reconcile, available in the Reconcile page, or run automatically overnight).
  • Missing applications — The license has no application linked. You can identify the installed software and link it to the license; or as a short-term workaround, you can switch to the Consumption tab, allocate the license to specific computers (or end-users, depending on license type), provided that in the Use rights & rules tab you expand the License consumption rules section and select the Allocations consume license entitlements check box.
  • Missing inventory details — This license may require details from hardware inventory that are currently not available. For example, Microsoft Server Core and Microsoft Server Processor licenses require the number of threads and cores or processors from hardware inventory. All inventory tools do not include these details. Prior to the 2012 release, Microsoft Endpoint Configuration Manager (previously Microsoft SCCM) did not provide information on cores; and threads may be missing from various sources, and the license compliance cannot be accurately calculated without this information. Unless the license is already at risk, it is given a status of Unknown. To correct this, identify the computers linked to this license that are missing the necessary hardware properties, and set the values manually until you can change to an inventory tool that provides all required data. Consider augmenting the inventory on these computers with direct inventory gathering by IT Asset Management through an inventory beacon.

Consumed

The number of license points consumed by each computer (for Oracle Processor licenses).

The Consumed points is not editable, and is updated with each compliance calculation.

Edition

The edition property of the license. Commonly this echoes the edition of an application attached to the license, but may be used in other ways in your enterprise.

Editable in the Identification tab of the license properties.

Enterprise group type

The group type is set as you create the group, and cannot be changed after that. (If a group has the wrong type, you must delete the group and create a replacement of the correct type.)

The category of enterprise group that applies to this license. The Group type will be one of:

• Location — used for offices, regions, national groupings, and the like.
• Cost center — used to structure accounting details for your enterprise.
• Corporate unit — the kinds of group elsewhere used to populate an organization chart.

Name

The license name may be:

• Copied from the first-linked software product
• Derived from the License Name field of the SKU in the first-linked purchase (or if there is no SKU, from the purchase Description field)
• Created manually.

Click to open the license properties page.

The Name value is editable in the Identification tab of the license properties.

Publisher

The name of the publisher of this software, responsible for its development and distribution.

Editable in the Identification tab of license properties.

Purchased

The total number of license entitlements recorded for this license. This is the sum of the Entitlements from purchases and Extra entitlements values stored in the properties of the license. This is the number of license entitlements your enterprise is entitled to consume.

Not directly editable. The value changes as you:

• Link purchases to a license (for example, through the Purchases tab of the license properties)
• Edit a value in the License entitlements column of the Purchases tab of a license
• Change the Extra entitlements field in the Compliance tab of the license properties.

Type

The kind of license, which determines what properties are available for the license, and how compliance is calculated for the license. For details of an individual license type, please see the appropriate entry in the glossary.

Editable in the License type field in the Identification tab of the license properties.

Version

The version assigned to the license. This may be tracking versions of a linked application, or may an independent value.

The license Version is editable in the Identification tab of the license properties.