Licenses with Upcoming Payments Report

IT Asset Management (Cloud)

The Licenses with Upcoming Payments report lists licenses with upcoming payments. Software asset managers, purchasing officers and contract managers may choose to generate this report monthly or quarterly basis. Understanding the value of license payments which are due in the next period assists with budgeting and planning for these payments and knowing if any additional spend is available in the budget.

Generating the report

  1. Go to the Licenses with Upcoming Payments page.
  2. Click Run report to display all payments that are due in the next 30 days.

Limiting the report results

Located from left to right, below the report title, are the following filters and search fields:

  • Using the search field titled Contract, choose one or more contracts to include in this report.
  • Using the search field titled Vendor, choose one or more vendors to include in this report.
  • Using the standard filter labeled Payment status, choose to report on contracts with either a complete or incomplete payment status by choosing an option from the adjacent drop-down list.
  • Using the standard filter labeled Period, select your preferred reporting period from the adjacent drop-down list,. You can choose the next week, two weeks (in some cultures called a fortnight), month, or quarter, all measured from today.
  • Using the standard filter labeled Obligated to pay, choose to only display the contracts you are, or are not, obligated to pay by selecting Yes or No from the adjacent drop-down list.

For help with the search, see To Use a Fly-Down.

Reading the report

The following columns (listed alphabetically) are available in this list. By default, some are available through the column chooser.

Column name Description
Budgeted amount (currency)

The budget projection for this scheduled payment.

Set when creating the payment schedule, and then editable in the Installments tab of the payment schedule properties.

Contract name

The name (or brief description) of the contract. Click to open the contract properties.

Editable in the Description field in the General tab of the contract properties.

Corporate unit

The corporate unit responsible for this license.

Editable in the Ownership tab of the license properties.

Cost center

The cost center responsible for this license.

Editable in the Ownership tab of the license properties.

Due date

The date planned for payment of this installment.

Set up when the payment schedule is created, and then not editable.

Estimated amount (currency)

The projected cost of each installment.

Specified when the payment schedule is created, and then editable in the Installment tab of the payment schedule properties.

Installment

The date-based identifier of an installment on a payment schedule, created automatically from payment frequency information.

Not editable.

License name

The name of the license(s) linked to this contract.

The Name value is editable in the Identification tab of the license properties.

License type

The kind of license, which determines what properties are available for the license, and how compliance is calculated for the license. For details of an individual license type, please see the appropriate entry in the glossary.

Editable in the License type field in the Identification tab of the license properties.

Location

The location within your enterprise that is responsible for this license.

Editable in the Ownership tab of the license properties.

Obligated to pay

Indicates whether there is a legal or contractual obligation to make each of the scheduled payments.

The default is determined when creating the payment schedule. For each installment, the choice is editable in the Installments tab of the payment schedule properties.

Payment schedule

The name given to this payment schedule at creation (or at last edit).

Set in the Create a Payment Schedule page. Editable in the General tab of the payment schedule properties.

Payment status

Whether the installment is paid (Complete), not yet fully paid (Incomplete ), or skipped (Not going to pay).

Editable in the Installment status field in the Installments tab of the payment schedule properties.

Paid amount (currency)

In cases when a scheduled installment on the payment schedule has an Installment status that is Incomplete, and a partial payment recorded in the Actual/fixed amount, the amount paid so far displays here.

Fixed payment(s) can be recorded when the payment schedule is created. Thereafter, actuals are editable in the Installments tab of the payment schedule properties.

Potential savings (currency)

Based on projected expenses, and assuming licenses not currently in use (or not installed) are negotiated away.

Available only for device- and user-based licenses.

Vendor

The name for this vendor that appears in all listings (such as software purchases for resellers and publishers, contract partners, and the like).

Editable in the Name field in the General tab of the vendor properties.

IT Asset Management (Cloud)

Current