Payment History Report

IT Asset Management (Cloud)

The Payment History report lists the payment history for payments made against the payment schedule of a contract. Procurement/contract specialists would typically generate this report on a regular basis, such as monthly, to keep track of their payments.

Generating the report

1. Go to the Payment History page.
2. Click Run report to display payment history for all operators over the last 30 days.

Limiting the report results

Located from left to right below the report title are the following filters and search fields:

• Using the standard filter labeled Period, select your preferred reporting period from the adjacent drop-down list. You can choose the last 7, 14, 30 or 90 days, all measured from today.
• Using the search field labeled Operator, click the search icon and then select the operator(s) to include in the report. For help with the search, see To Use a Fly-Down.

Reading the report

The following columns (listed alphabetically) are available in this list. By default, some are available through the column chooser.

Contract name

The name (or brief description) of the contract to which each payment schedule belongs.

Editable in the Description field in the General tab of the contract properties.

Contract status

The current standing of this contract. The following options are provided: Active, Archived, Cancelled, Completed, Draft, Expired, and Suspended.

Editable in the Status field in the General tab of the contract properties.

Installment

The date-based identifier of an installment on a payment schedule, created automatically from payment frequency information.

Not editable.

Operator name

The first and last name of the operator who processed the payment.

This read-only value is generated from the profile information managed by each individual operator on their My Account page.

Payment amount (currency)

The amount paid (in the final event).

Fixed payment(s) can be recorded when the payment schedule is created. Thereafter, actuals are editable in the Installments tab of the payment schedule properties.

Payment date

The date planned for payment of this installment.

Set up when the payment schedule is created, and then not editable.

Payment schedule

The name given to this payment schedule at creation (or at last edit).

Set in the Create a Payment Schedule page. Editable in the General tab of the payment schedule properties.

Payment schedule type

The kind of payments being scheduled, as determined when the payment schedule was created.

Not editable. If you need to change the type of a payment schedule, create a new one of the new type, check that any payments recorded against the old one are copied onto the new one, and then delete the old one.

Vendor name

The main company with which you concluded this contract.

The Primary vendor value is editable in the General tab of the contract properties (in the Identification group).