Licenses Listings Property Reference
• | All Licenses |
• | Licenses at Risk |
• | Under-Consumed Licenses |
• | License Contract Expiry |
• | Licenses With Payments Due |
• | Search results for licenses |
Note:Most lists in IT Asset Management only show a selection of the properties in the underlying database. Some columns are displayed by default and others can be displayed using the column chooser control, including any custom properties that you have added. For information on using the column chooser, see Managing Columns in a Table.
Note:Any custom properties that you have added for this object are also available through the column chooser. Like other properties, you can also use these properties for filtering and grouping records on this page.
Property |
Description |
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Allocated |
The number of license entitlements allocated to computers or end-users. Those with allocations have top priority consuming from this license, and cannot consume from any other. Allocations may also be set (per license) to always count as consumption (regardless of inventory). For each inventory device, you can also modify the behavior of allocations. The Allocated value is editable in the Consumption tab of the license properties. Furthermore, the type of allocation can be adjusted on the Licenses tab of the inventory device properties. Not available for SAP Named User licenses. |
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Budgeted amount (currency) |
The budget projection for this scheduled payment. Set when creating the payment schedule, and then editable in the Installments tab of the payment schedule properties. Note:Displayed on the Licenses With Payments Due page. |
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Category |
The category chosen for this license. Categories represent how licenses are classified within your enterprise. For example, if you would like to group licenses for different types of software (such as word processing, drawing tools, or business systems), you could define a category called Software Types and sub- categories for each type of software. You could then assign each license to one of these categories. Tip:You can create categories through Enterprise > Categories. |
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Compliance status |
Whether or not the current use of software under this license complies with the license terms and conditions. Values may be:
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Consumed |
The number of license entitlements (or points) consumed across the enterprise. Tip:Access rights on an operator's role may restrict the values that the operator is entitled to see. An unrestricted view provides the total consumption that should be balanced by purchases. Note:Special provisions apply to these license types:
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Corporate unit, Cost center, or Location |
The name of the related enterprise group. May be linked to the license on the Ownership tab of the license properties. |
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Current consumption |
For licenses types other than IBM PVU, this column is of limited use, since it displays the same value as the Consumed column (that is, for these other license types, it shows the result of the most recent license consumption calculations, by default run overnight). For IBM PVU licenses only, this column is different than Consumed:
It is common for the Current consumption value to be lower than the peak Consumed; or it may coincidentally be the same, if license consumption is currently continuing at the same peak value. Note:Not displayed on the Allocating Licenses page or on search results for licenses. |
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Due date |
The date planned for payment of this installment. Set up when the payment schedule is created, and then not editable. Note:Displayed on the Licenses With Payments Due page. |
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Duration |
The time-based nature of the license, whether it is a Perpetual, Subscription, or Time limited license. Editable in the Identification tab of the license properties. |
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Edition |
The edition property of the license, which may or may not be the same as the edition of the licensed application. Editable in the Identification tab of the license properties. |
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Expiry date |
For subscription (or other time-limited) licenses, this is the date when the current license expires. You should aim to renew the subscription before this date. |
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Entitlement limits |
The Entitlement limits section displays the entitlements limits rule that controls how the license is flagged if consumption exceeds purchased entitlements. A value of Unlimited or Subject to true-up means this license cannot be displayed as At risk. In addition, for a value of Subject to true-up, at the end of the true-up period, you must make purchases to retrospectively cover any over-consumption. Most licenses display As purchased, where a license is At risk if consumption exceeds purchased entitlements. Editable in the Entitlement limits section in the Compliance tab of the license properties. Note:For SaaS User licenses covering Salesforce, this field should show a value of Subject to true-up. However, if the Entitlement limits field in the Compliance tab of the license properties is manually changed to As purchased or Unlimited for a Salesforce license, this column will temporarily display the updated value until the next time IT Asset Management recalculates a license position, after which the value reverts to Subject to true-up. Note:Only displayed on the All Licenses, Licenses With Payments Due, and Application Licenses Assessed (Understanding Reconciliation Results) pages. |
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Estimated amount (currency) |
The projected cost of each installment. Specified when the payment schedule is created, and then editable in the Installment tab of the payment schedule properties. Note:Displayed on the Licenses With Payments Due page. |
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Estimated usage |
The projected usage calculated for this license, based on patterns of usage over time. Naturally, only shows a value for licenses where application usage has been tracked over time. Note:Displayed on the Licenses With Payments Due page. |
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Has maintenance |
Displays No when there is no current maintenance recorded for this license; or Yes when there is at least one purchase of maintenance for which today falls between the Effective date and the Expiry date (inclusive) on the purchase. When this is Yes, the Maintenance field shows the corresponding number of entitlements that are currently covered by maintenance. |
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Installment |
The date-based identifier of an installment on a payment schedule, created automatically from payment frequency information. If you are looking at payments falling due in a forthcoming period (such as within the next 30 days), this is the next installment falling within your chosen time window. If you are looking at Overdue payments, this is the earliest of the overdue payments on the payment schedule. All installments are listed on the Installments tab of the payment schedule properties. Not editable. Note:Displayed on the Licenses With Payments Due page. |
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License name |
The license name may be:
Click the hyperlink on the license name to open the license properties. The Name value is editable in the Identification tab of the license properties. Note:Displayed on the Licenses With Payments Due page. |
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License type |
The kind of license, which determines what properties are available for the license, and how compliance is calculated for the license. For details of an individual license type, please see the appropriate entry in Terminology. Editable in the License type field in the Identification tab of the license properties. |
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Maintenance |
The total number of license entitlements currently covered by maintenance (or support, or Software Assurance), as shown in maintenance-related purchases linked to the license and taking account of their effective date ranges. The total is not directly editable in license properties (although the total can be split across licenses). The value is summed from maintenance purchases linked to the license, and is displayed in the Compliance tab as Maintenance from purchases. To increase the total coverage, link additional current maintenance purchase records to the license. Tip:Maintenance purchases can also be split across multiple licenses, for example by editing the Maintenance column in the Purchases tab of the license properties. Maintenance can be included in purchases of the following types linked to the license:
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Manager |
The delegate who has responsibility for the license. Editable in the Ownership tab of the license properties. |
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Name |
The license name may be:
The Name value is editable in the Identification tab of the license properties. If there are any associated alerts with this license, a red box will appear next to the license name indicating the number of alerts. |
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Override unit price (currency) |
The unit price for a single entitlement under this license. This value has been set to override prices on all related purchase records. This may be set to the current single purchase price. Editable in the Purchases tab of the license properties. |
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Paid amount (currency) |
In cases when a scheduled installment on the payment schedule has an Installment status that is Incomplete, and a partial payment recorded in the Actual/fixed amount, the amount paid so far displays here. Actual amounts paid are editable in the Installments tab of the payment schedule properties. Note:Displayed on the Licenses With Payments Due page. |
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Payment schedule name |
The name given to this payment schedule at creation (or at last edit). Click this name to open the properties of the payment schedule. Set in the Create a Payment Schedule page. Editable in the General tab of the payment schedule properties. Note:Displayed on the Licenses With Payments Due page. |
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Payment schedule type |
The kind of payments being scheduled, as determined when the payment schedule was created. Not editable. Note:Displayed on the Licenses With Payments Due page. |
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Potential savings |
Based on projected expenses, and assuming licenses not currently in use (or not installed) are negotiated away. Potential savings value is the difference between the next projected payment and a usage-based cost, calculated as follows (where the vertical bar symbolizes a logical-OR in the listed order of precedence): (Estimated Amount | (Qty x Unit price) | Budgeted Amount) x (total entitlements - (Used | Installed))/total entitlements where
Tip:If the license is linked to multiple payment schedules (and their parent contracts), this process is repeated for each applicable payment schedule, and the Potential savings figure is the sum of the next installments from all applicable payment schedules. Note:Displayed on the Licenses With Payments Due page. |
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Product (primary) |
The basic name of the application, excluding the publisher and references to versions or editions. This field displays the value Multiple products for multi-product licenses that have multiple primary products. See Multi-Product License. Product values are not directly editable in the license properties, but are taken from the latest version of the application linked to the license (visible in the Identification section of the General tab of the application properties). In license properties the product is listed in the Applications tab. For multi-product licenses, linked products are listed in the Use rights & rules tab. |
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Publisher |
The name of the publisher of this software, responsible for its development and distribution. For application records that you create manually, Publisher is editable in the General tab of the application properties. For applications supplied through the Application Recognition Library, the Publisher field is not editable. |
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Purchased |
The total number of license entitlements recorded for this license. This is the sum of the Entitlements from purchases and Extra entitlements values stored in the properties of the license. This is the number of licenses your enterprise is entitled to consume. Not directly editable. The value changes as you:
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Raw consumption |
The consumption from this license before taking account of any savings gained from product use rights that may cover some installations without consuming additional entitlements. For most license types, this is shown on the Compliance tab as Raw installations. Not editable. |
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SA unit price (currency) |
Annual cost of Software Assurance per computer in your next true up. Set when the payment schedule is created, and then editable in the Installments tab of the payment schedule properties. Available only when the Payment schedule type is either EA Other Application or EA Professional Platform. Note:Displayed on the Licenses With Payments Due page. |
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Risk reason |
Why the license is thought to be at risk. For many license types, this is simply consumption exceeding purchases; but other license types include more subtle reasons such as processor counts. Note:Only displayed on the Licenses at Risk page. |
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Serial number |
Any serial number associated with this license. Editable in the Identification tab of the license properties. |
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Shortfall/Availability |
Displays the result of Entitlements from purchases plus Extra entitlements minus Consumed fields shown in license properties. The result is positive when you have surplus entitlements (according to the last license consumption calculation), and negative when you are under-purchased. For points-based licenses (such as Core Points or Processor Points licenses), the value is the number of points, rather than entitlements. Not editable. Visible at the Available Entitlements field on the Compliance tab of the license properties. Note:Not displayed on all listings. |
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Status |
The progress of this license from acquisition to decommissioning. Values (in life-cycle order) are:
Editable in the Identification tab of the license properties. Note:Not displayed on all listings. |
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Subject to true-up |
A value of Yes means this license cannot be displayed as "at risk", and that at the end of the true-up period, you must make purchases to retroactively cover any over-consumption. Most licenses display No. Editable in the Subject to true-up field in the Identification tab of the license properties. Note:For SaaS User licenses covering Salesforce, this field should show a value of Yes. However, if the Subject to true-up field in the Identification tab of the license properties is manually deselected for a Salesforce license, this field will temporarily display a value of No until the next time IT Asset Management recalculates a license position, after which this field reverts to Yes. |
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Under-consumed % |
Lists the percentage of license entitlements that are not used by anyone. This ratio is displayed if the value in the Purchased column is at least 105%, or more, of the value in the Consumed column. Note:Only displayed on the Under-Consumed Licenses page. |
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Unit price (currency) |
The per-computer (or per license) contribution to the installment cost. Set when the payment schedule is created, and then editable in the Installments tab of the payment schedule properties. Not available when the Metric for this payment schedule is Fixed. Note:Displayed on the Licenses With Payments Due page. |
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Used |
The number of installations of the licensed applications actively being used. Shows a zero if:
If a non-zero Used count is less than the Consumed count, you may be able to harvest licenses by uninstalling applications. Exceptions:
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Version |
The version assigned to the license. Depending on settings, this may or may not reflect the version of the first-linked application. The license Version is editable in the Identification tab of the license properties. |