Licenses Tab
| • | License Details—For more information, see License Details. |
| • | Miscellaneous Fees—For more information, see Adding Miscellaneous Fees. |
| • | Documents —For more information, see Uploading License Documents. |
| • | Notes—For more information, see Adding License Notes. |
| • | Administrator—Enter the email address of your organization’s SaaS Management administrator. Reminders regarding license effective and expiration dates are sent to this contact. If no email address is provided, no reminders are sent. |
To add new licenses or to modify an existing license for a managed SaaS application, see Managing SaaS Licenses .
Accessing a Managed SaaS Application’s Licenses Tab
The following instructions apply to all of your managed SaaS applications, except for the following, which do not display an Licenses tab.
| • | AppExchange |
| • | Azure |
| • | Azure Client Credentials |
You can access a managed SaaS application’s Licenses tab using one of the following methods:
| • | Go to SaaS > Managed SaaS Applications. On the Managed SaaS Applications page, click the appropriate Application. The application’s Overview tab opens by default. Go to the Licenses tab. |
| • | Go to SaaS > All SaaS Licenses. On the All SaaS Licenses page, click the appropriate Application Name. The application’s Overview tab opens by default. Go to the Licenses tab. |
The information entered in the License Details section of the Licenses tab populates the SaaS license information throughout SaaS Management in terms of annual spend, license type, number of items purchased and provisioned, and license effective and expiration dates. More License Details information is provided by clicking the following links.
| • | License Details Button Descriptions |
| • | License Details Table Column Descriptions |
| • | License Details Slideout Field Descriptions |
License Details Button Descriptions
The following table describes the buttons located above the License Details table.
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Button |
Description |
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Manage Available Licenses |
Displays when the License Information integration task is enabled in the managed SaaS application’s Integration Tab. When you click the Manage Available Licenses button, you can auto-populate the SaaS application’s license information. For more information, see Auto-Populated Managed SaaS Application License Information. |
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Create Customized License |
Displays when the License Information integration task is disabled in the managed SaaS application’s Integration Tab. When you click the Create Customized License button, you can create your own license and populate its information. This feature also works when the SaaS application is using the License Information integration task, so that you can control the licenses you manage. For more information, see Creating a Custom License. |
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Columns |
Enables you to select the displayed table columns and to switch the order of the table columns. |
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Export CSV |
Enables you to export the displayed table column information for further analysis. |
License Details Table Column Descriptions
Your organization’s license information is displayed in the License Details table. For more information, the following table describes the License Details table columns.
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Column |
Description |
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License Name |
Displays the name used for tracking the license details. |
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License Type |
Displays one of the following license types:
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Provisioned |
Displays the total number of licenses or an unlimited number of licenses currently allocated in your system. This number may differ from the quantity for which you have made payments. |
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Purchased |
Displays the total number of licenses or an unlimited number of licenses for which you have made payments. This number may differ from your provisioned quantity. Note:Consider the following cost-related and license usage calculation scenarios:
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Contract SKU Name |
Displays the contract stock-keeping unit (SKU) name, a unique identifier for a product. The SKU is listed as a line item when placing orders. In the following example, Everton Home Shirt 2023-24 refers to the product’s SKU name. Example: Everton Home Shirt 2023-24, SKU: 123456 |
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Contract SKU Number |
Displays the SKU number, a unique identifier for a product. The SKU is listed as a line item when placing orders. In the following example, 123456 refers to the product’s SKU number. Example: Everton Home Shirt 2023-24, SKU: 123456 |
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Effective Date |
Displays the effective date for the entire license in the date format (MMM dd, yyyy). Important:To receive reminders regarding the license effective date, ensure the following information is entered in the Licenses tab.
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Expiration Date |
Displays the expiration date for the entire license in the date format (MMM dd, yyyy). Important:To receive reminders regarding the license expiration date, ensure the following information is entered in the Licenses tab.
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License Status |
Displays whether the license is Active or Expired based on its Effective Date and Expiration Date. |
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Application |
After Adding an Application, the prestored application name from the SaaS Management Managed SaaS Applications is populated. |
License Details Slideout Field Descriptions
When you need to view or edit a license purchase, click the Edit icon in the row of the appropriate license. The License Details slideout opens. The following table describes the license purchases fields that can be entered in addition to those displayed in the License Details Table Column Descriptions.
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Field |
Description |
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Purchase Identifier |
Displays the unique identifier for a purchase such as a purchase order number. |
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Purchase Date |
Displays the purchase date for the license in the date format (MMM dd, yyyy). |
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Cost |
Displays the license cost. For license cost-related calculations, see the Purchased column description in License Details Table Column Descriptions. |
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Payment Frequency |
Displays one of the following payment frequency options:
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