Consumption Tab
The Consumption tab is also referenced in the following Flexera One Help topics:
| • | SaaS Integration Task Terminology for a description of the Product Consumption integration task. |
| • | Application Task Tracking for a list of SaaS integrations that can enable the Product Consumption integration task. |
| • | Adding an Application to Your Organization’s List of Managed SaaS Applications for enabling the Consumption tab. |
Accessing the Consumption Tab
The following instructions describe how to access the Consumption tab for SaaS applications that track consumption-based license spend.
To access the Consumption tab:
| 1. | Go to the Managed SaaS Applications page (SaaS > Managed SaaS Applications). |
| 2. | On the Managed SaaS Applications page, select the appropriate SaaS application’s instance link. |
| 3. | The Overview tab displays by default. Go to the Consumption tab. |
Consumption Tab Data Overview
The following sections describe prerequisites, consumption details, spend data insights, and consumption data scenarios for the Consumption tab:
| • | Prerequisites for Displaying Data in the Consumption Tab |
| • | Consumption Details Slideout |
| • | Consumption-Based SaaS License Spend Data |
| • | Consumption Data Scenarios. |
Prerequisites for Displaying Data in the Consumption Tab
Complete the following prerequisites to display data in the Consumption tab:
| • | Obtain a copy of your SaaS vendor contract. |
| • | Complete the tasks for integrating the SaaS application with SaaS Management. |
| • | Complete the License Details in the SaaS application’s Licenses Tab . |
| • | Enter your usage details from your SaaS vendor contract in the Consumption Details Slideout. |
You can track your SaaS application’s usage data by entering the usage details from your SaaS vendor contract into the Consumption Details slideout. To access the Consumption Details slideout, click the Edit link in the Consumption Details tile of the Consumption tab. The following table explains how to complete the Consumption Details slideout. After you enter this information, the Consumption tile displays in the Consumption tab.
Note:If data is not available in SaaS Management for any of the following features in the Consumption Details slideout, a dash “-” is displayed.
|
Feature |
Description |
|
Start Date |
Choose the start date to calculate your average monthly consumption. |
|
End Date |
Choose the end date to calculate your monthly allowance. |
|
Quantity |
Enter the total number of consumption units you have purchased. |
|
Overage Rate |
Calculates the overage cost when your consumed quantity is more than the purchased quantity. |
|
Associated License |
In this dropdown list, you have the option to associate your consumption details with a license you created in the Licenses Tab . Note:If no license is created in the Licenses Tab , this dropdown list is blank. |
|
Save |
Click Save to save all of the consumption details. |
Consumption-Based SaaS License Spend Data
The following table explains the consumption-based SaaS license spend data provided in the Consumption tab. Displaying all the information in this tab requires prior entry in the Consumption Details Slideout.
Note:If data is not available in SaaS Management for any of the following consumption-based SaaS license spend data, a dash “-” is displayed.
|
Consumption Data |
Description |
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% Consumed |
After the Quantity is entered in the Consumption Details slideout, the % Consumed donut chart displays in the Consumption tile. |
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Consumed |
The number for the total Consumed in the Consumption tile is pulled in automatically after integrating with SaaS Management. |
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Remaining |
After the Quantity is entered in the Consumption Details slideout, the number of Remaining consumption units (Quantity - Consumed) displays in the Consumption tile. |
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Average Monthly Consumption |
The Average Monthly Consumption number represents how many consumption units you are currently using monthly. Average Monthly Consumption = (Total quantity used / days passed since start date) x 30 days Average Monthly Consumption Example:
Your average monthly consumption is (10,000/100)*30 = 3,000 consumption units. |
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Monthly Allowance |
The Monthly Allowance is the maximum number of consumption units you can use based on the remaining consumption quantity and remaining days until the end date without overusing your consumption units. Monthly Allowance = (Total remaining quantity/days remaining until end date) x 30 days Monthly Allowance Example:
Your monthly allowance is (5,000/50)*30 = 3,000 consumption units. |
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Consumption Over Time |
This graph displays the count of your total used consumption from the SaaS vendor’s contract report. Click the calendar icon in the graph’s upper-right corner to select a date range of 90 days, 1 year, or 2 years for displaying consumption over time. Note:When the consumption-based SaaS application is first integrated with SaaS Management, the first bar of the Consumption Over Time trending graph is populated with the current Consumed count. After you enter the consumption details from your SaaS vendor contract in the Consumption Details Slideout, you can compare the total consumed quantity versus the total quantity purchased. |
This section explains how consumption data displays in the Consumption tab based on the following scenarios:
| • | Consumption Tab Is Added Without Consumption Details |
| • | Savings Mode: Total Consumed Is Less Than the Quantity of Purchased Consumption Units at the End Date |
| • | High Usage Alert: Average Monthly Consumption Is Higher Than the Monthly Allowance |
| • | Overconsumption Alert: Consumption Units Were Overused Before the End Date. |
Consumption Tab Is Added Without Consumption Details
In this scenario, only the following consumption data is pulled in automatically after integrating with SaaS Management:
| • | The number for the total Consumed in the Consumption tile |
| • | The first bar of the Consumption Over Time trending graph is populated with the current Consumed count. |
Note:When a dash “-” displays in the Consumption tab for % consumed, Remaining, Avg. Monthly Consumption, and Monthly Allowance, this status indicates the consumption data is unavailable and requires entry by your organization. For details, see the Consumption Details Slideout.
Savings Mode: Total Consumed Is Less Than the Quantity of Purchased Consumption Units at the End Date
This scenario occurs based on the information entered in the Consumption Details slideout, and all the following consumption factors are present:
| • | Total Consumed amount is less than the Quantity of purchased consumption units. |
| • | Avg. Monthly Consumption is less than the Monthly Allowance. |
| • | No overage cost is incurred. |
High Usage Alert: Average Monthly Consumption Is Higher Than the Monthly Allowance
This scenario occurs based on the information entered in the Consumption Details slideout, and the following consumption factors are present:
| • | Current monthly consumption is higher than the Monthly Allowance. |
| • | There is a high consumption rate for the % Consumed in the Consumption tile. |
As a result of this scenario, the following high usage alerts appear in the Consumption tab.
Note:The high usage alert may go away based on the next SaaS vendor contract report.
| • | At the top of the Consumption tab, a yellow banner states: Your current monthly consumption is higher than the monthly allowance. |
| • | Above the Consumption tile donut chart, yellow text displays: High consumption rate |
Overconsumption Alert: Consumption Units Were Overused Before the End Date
This scenario occurs based on the information entered in the Consumption Details slideout, and the following consumption factors are present:
| • | The total Consumed count exceeds the Quantity of purchased consumption units before the End Date. |
| • | The Consumption tile displays: |
| • | Percentage consumed |
| • | Number of overconsumed units |
| • | Overage cost. |
As a result of this scenario, the following alerts appear in the Consumption tab:
| • | At the top of the Consumption tab, a red banner states: You’ve consumed xxx more than you’ve purchased. You’ll pay an overage cost of $xxx. |
| • | Above the Consumption tile donut chart, red text displays: xxx overconsumed, $xxx overage cost |