Managed SaaS Applications
Accessing the Managed SaaS Applications
To access the Managed SaaS Applications page, go to the SaaS menu and select Managed SaaS Applications.
Managed SaaS Applications Data Updates
It may take up to one hour to see data updates in the following Managed SaaS Applications table columns:
| • | Annual Spend |
| • | Licenses |
| • | Assigned Users |
| • | Active Users. |
Managed SaaS Applications Tasks
The following links describe the Managing SaaS Applications tasks you can perform on this page:
| • | Adding an Application |
| • | Optimizing SaaS Spend |
| • | Setting Activity Thresholds |
| • | Tracking User Activity |
| • | Discovering Shadow Spend |
| • | Microsoft Power BI Reporting for Managed Applications |
Managed SaaS Applications UI Overview
The following tables describe columns, buttons, icons, and filtering options in the Managed SaaS Applications page.
| • | Add Application Buttons and Icons |
| • | Managed SaaS Applications Buttons and Icons |
| • | Managed SaaS Applications Columns |
| • | Category Slideout Columns |
| • | Sub-Category Slideout Columns |
Add Application Buttons and Icons
The following table describes the buttons and icons on the Add Application page.
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Button or Icon |
Description |
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Add Application |
Adds applications to your list of Managed SaaS Applications. For details, read Managing SaaS Applications. Before using the Search field, the Add Application page by default displays all integrated applications in alphabetical order. |
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Application Card |
Each card includes the application name and vendor name. For integrated applications, the card has a tooltip icon on the top right corner. Hovering over the icon displays the tooltip text: “Direct integration available”. |
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Search |
Search results are based on both application name and vendor name. Select the appropriate toggle option for displaying search results.
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Tags |
Enter any tags for this application. This field is optional. Multiple tags can be entered. To delete tags, click the “x” to the right of the tag or press the Backspace button on your keyboard. |
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View integration instructions |
For direct integrations, clicking this link opens the application’s integration instructions in a new tab. |
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Activity Threshold |
Select the number of days for the Activity Threshold, which defines the number of days of inactivity before an application’s user is labeled inactive. The default activity threshold is 60 days. For applications with an integration, you can customize the activity threshold to 15, 30, 60, 90, or 120 days. For details, see Setting Activity Thresholds. |
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Integration Tasks |
For direct integrations, the list of available integration tasks will vary by application. |
Managed SaaS Applications Buttons and Icons
The following table describes the buttons and icons on the Managed SaaS Applications page.
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Button or Icon |
Description |
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Columns |
Click the grid icon on the far right side of the page to reveal the columns you want to see in Managed SaaS Applications. To search for values, use the search bar above the column chooser to search within a column. In the column header, you have the following options for selecting values:
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Filters |
Click the right-facing arrow icon on the far right side of the screen or the upside down triangle in the column header to reveal the filters you want to see in Managed SaaS Applications. Within the filter chooser or within the column header, use any of the following options to filter your selected columns:
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Search |
Search for applications in your catalog. |
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Export CSV |
Exports a listing of your Managed SaaS Applications based on your chosen column and filtering options. |
Managed SaaS Applications Columns
The following table explains the Managed SaaS Applications columns. Some columns are displayed by default in the list, and others are available in the column chooser. Filtering options by column are also explained. Within a few minutes after Adding an Application and integrating the application’s Application Roster task, data will populate in the Managed SaaS Applications columns.
Technopedia is the source for the application data displayed in the following columns:
| • | Application |
| • | Vendor |
| • | Category Group |
| • | Category |
| • | Sub-Category |
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Column |
Description |
State |
Filtering Options |
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Application |
In addition to the application name, this column includes a parent/child listing for applications with multiple instance types. The parent listing is not clickable; the child listings are clickable and take you to the SaaS Application Details page. Click the right-facing arrow before an application name to reveal the multiple instance types. The total for all of the application instances are rolled up into the annual spend, licenses, assigned users, and active users columns. |
Shown by default Column Chooser |
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Vendor |
This is the SaaS application’s vendor. |
Column Chooser |
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Annual Spend |
This is the application’s annual license cost. For applications with licenses that span over an 18-month, two-year, or three-year period, the annual spend is prorated. The Annual Spend amount matches the total amount from each term entered in the application’s Licenses Tab . |
Column Chooser |
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Licenses |
This value equals the total number of licenses created in the SaaS application’s Licenses Tab . |
Shown by default Column Chooser |
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Assigned Users |
This number refers to users from the application roster that have a license assigned. The Assigned Users number matches the total number of users, located in the lower left-hand corner, of the application’s Users Tab. |
Shown by default Column Chooser |
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Active Users |
This is the total number of users from the application roster that are considered active. The Active Users number matches the total number of Active users listed in the Activity column of the application’s Users Tab. |
Shown by default Column Chooser |
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Category Group |
This is the top-level application category and does not have a slideout. |
Column Chooser |
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Category |
This is the second-level application category and has a clickable slideout to review annual spend, assigned and active users, and redundant applications. |
Shown by default Column Chooser |
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Sub-Category |
This is the third-level application category and has a clickable slideout to review annual spend, assigned and active users, and redundant applications. |
Shown by default Column Chooser |
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Administrator |
This column displays the email address of the application administrator who manages the users or usage of the application. |
Column Chooser |
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Integration |
This column displays the application’s integration data source for SaaS Management: Direct, SSO, or None. For integration data source details, see Choosing a Data Source. |
Column Chooser |
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Tags |
This searchable field information is entered when adding an application. |
Column Chooser |
Case insensitive free form search using the search box |
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Status |
This column displays whether the application is actively or inactively managed in SaaS Management. |
Column Chooser |
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The following Category Slideout columns are available for this list. Some columns are displayed by default in the list, and others are available in the column chooser. Filtering options by column are also explained.
Technopedia is the source for the application data displayed in the Application and Sub-Category columns.
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Column or Tile |
Description |
State |
Filtering Options |
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Annual Spend (tile) |
This is the total spend for all applications in this category. |
Shown by default |
None |
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Sub-Categories (tile) |
This is the quantity of sub-categories for the category. |
Shown by default |
None |
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Application |
These are the applications assigned to this category. |
Shown by default Column Chooser |
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Sub-Category |
This is the third-level application category and has a clickable slideout to review annual spend, assigned and active users, and redundant applications. |
Shown by default Column Chooser |
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Annual Spend |
This is the total spend for each application in this category. |
Shown by default Column Chooser |
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Assigned Users |
This number refers to users from the application roster that have a license assigned. |
Shown by default Column Chooser |
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Active Users |
This is the total number of users from the application roster that are considered active. |
Shown by default Column Chooser |
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The following Sub-Category Slideout columns are available for this list. Some are displayed by default in the list, and others are available in the column chooser. Filtering options by column are also explained.
Technopedia is the source for the application data displayed in the Application column.
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Column or Tile |
Description |
State |
Filtering Options |
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Annual Spend (tile) |
This is the total spend for all applications in this sub-category. |
Shown by default |
None |
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Application |
These are the applications assigned to this sub-category. |
Shown by default Column Chooser |
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Annual Spend |
This is the total spend for each application in this sub-category. |
Shown by default Column Chooser |
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Assigned Users |
This number refers to users from the application roster that have a license assigned. |
Shown by default Column Chooser |
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Active Users |
This is the total number of users from the application roster that are considered active. |
Shown by default Column Chooser |
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